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Executive Assistant

2 months ago

Richmond, British Columbia, Canada Flying Fish Trading Inc. Full time
About the Role

Flying Fish Trading Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support the company's goals and objectives.
  • Scheduling: Schedule and confirm appointments, meetings, and other engagements for company executives and staff.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Reporting: Oversee the preparation of reports, documents, and other materials to support business operations.
  • Supply Management: Order office supplies and maintain inventory levels to ensure a well-stocked and efficient office environment.
  • Customer Service: Provide exceptional customer service to internal and external clients, responding to their needs and concerns in a timely and professional manner.
Work Environment and Requirements
  • Work Environment: Fast-paced office environment with multiple priorities and deadlines.
  • Physical Capabilities: Ability to work in a dynamic and fast-paced environment, with a high level of attention to detail and organizational skills.
Personal Qualities and Skills
  • Multitasking: Ability to multitask and prioritize multiple tasks and responsibilities.
  • Communication: Excellent oral and written communication skills, with the ability to communicate effectively with diverse stakeholders.
  • Organizational: Highly organized and detail-oriented, with the ability to maintain accurate records and files.
  • Client Focus: Strong client focus, with the ability to provide exceptional customer service and support.
  • Work Term: Permanent, full-time position.
  • Work Language: English.
  • Hours: 30 to 40 hours per week.