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Corporate Legal Operations Coordinator
3 months ago
Position Overview: Reporting to the Senior Director of Legal Affairs, the Legal Coordinator plays a pivotal role in assisting the legal team with daily operations. This position serves as the primary liaison for Legal Affairs, coordinating requests from various departments, directors, shareholders, insurance brokers, external legal counsel, and governmental bodies.
Key Responsibilities:
- Collaborate closely with the Senior Director of Legal Affairs to support the overall management of Legal Affairs.
- Oversee the renewal of provincial and annual corporate registrations, along with managing ongoing updates of corporate matters for Telecon Inc.'s numerous subsidiaries across Canada and the United States.
- Maintain the corporate records of Telecon Inc. and its subsidiaries, working in conjunction with external paralegals to ensure effective corporate governance.
- Assist in organizing Telecon's Board of Directors meetings, including drafting minutes and facilitating the signing of resolutions.
- Ensure adherence to regulatory requirements by managing various corporate obligations, including Canadian and American licenses and permits.
- Support the Claim & Litigation Manager in handling specific claims and litigation matters, including the internal collection and communication of information between Telecon Inc. and external adjusters, insurers, and attorneys.
- Coordinate insurance requests and manage the renewal process of insurance policies for Telecon Inc. and its subsidiaries.
- Provide assistance in preparing documents, letters, notices, internal policies, presentations for management and the Board of Directors, reports, and more.
- Contribute to special projects initiated by the Executive Committee, supported by Legal Affairs.
- Participate as a member of various internal committees.
- Maintain organized files and documents through an efficient file management system.
Qualifications:
- Bilingual proficiency in French and English is required, with excellent oral and written communication skills in both languages.
- A minimum of 6 to 10 years of experience in a business administrative or coordinator role.
- Experience within a corporate legal department or a major law firm is highly desirable.
- Familiarity with corporate law is advantageous but not mandatory; we offer opportunities for on-the-job learning and development.
- Proficient in Microsoft Office 365 applications (Word, Excel, Outlook); knowledge of Microsoft SharePoint and PowerPoint is a plus.
- Highly organized, detail-oriented, and discreet.
- Demonstrates initiative, autonomy, and resourcefulness.
- Ability to prioritize and manage multiple tasks effectively.
- Capable of working efficiently under pressure.
Benefits:
- Comprehensive healthcare options, including a dental plan with employee participation.
- RRSP program with matching contributions from the company.
- Employee assistance program offering confidential support for various personal challenges.
- Access to employee perks, including discounts on various products and services.
Additional Information:
- A dynamic work environment that fosters professional growth, with training provided for technical roles.
- Health and safety are prioritized within the workplace.
- Telecon is committed to diversity and inclusion, ensuring a respectful workplace for all individuals.
We encourage applications from individuals with disabilities and are happy to provide accommodations upon request during the selection process.
Thank you for your interest in this position. Only candidates selected for interviews will be contacted.
About Telecon: Telecon is dedicated to being the most innovative and valued partner in communications infrastructure services, enabling customers to play a key role in transforming infrastructure. Established in 1967 in Quebec, Telecon has evolved into a leading provider of telecom network design, locate, infrastructure, and connectivity services across North America.
