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Administrative Coordinator

2 months ago

Prince George, British Columbia, Canada TC Energy Full time

About the Role

TC Energy is seeking an experienced Administrative Associate to support our operations in Prince George, BC. This role will provide primary support to Coastal GasLink Operations Managers and Technicians, coordinating with others to address departmental or interdepartmental tasks, and becoming a go-to for department information and support.

Key Responsibilities

  • Provide administrative support to Operations Managers and Technicians
  • Develop various materials (presentations, reports, communications, etc.)
  • Responsible for activities in Business Fleet Program, Training/Learning, Emergency Management, Community Investment/Public Awareness
  • Provide meeting support, including minute-taking, for Leadership Team meetings
  • Manage travel bookings, expenses, subscriptions, and other records for Operations
  • Plan and coordinate team events, activities, and volunteering opportunities
  • Manage workforce, system, and onboarding/offboarding logistics for personnel
  • Organize and maintain departmental data, files, and digital materials
  • Prepare data analysis, scorecards, correspondence, and presentations
  • Identify process inefficiencies and suggest workflow improvements
  • Assist with departmental budget preparation, monitoring, and review
  • Process vendor invoices, requisitions, and employee reimbursements
  • Maintain employee training profiles and provide ad-hoc recognition support
  • Handle sensitive/confidential information in a professional manner
  • Provide support on various company programs and systems

Requirements

  • High school diploma or equivalent
  • 6 years of related experience in a financial, business or operations analyst (or equivalent) role
  • Exceptional computer skills, ideally intermediate knowledge of: MS TEAMS, Outlook, Word, Excel, PowerPoint, and Visio
  • Proven ability to prepare materials utilizing suite of Microsoft tools with minimal supervision and under tight deadlines
  • Strong analytical (budgeting / financial) and organizational skills
  • Demonstrated budgeting and forecasting experience
  • Demonstrated ability to effectively communicate

Preferred Qualifications

  • Post-Secondary education in a business-related field
  • Proven time management skills
  • Proven organizational, planning and prioritization skills; ability to work in a fast-paced environment and manage tight deadlines
  • Experience with SAP, Workday and/or PowerBI
  • Travel to other company locations for temporary assignments, meetings, or training