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Accounts Receivable Clerk/Service Administrator

2 months ago

Winnipeg, Manitoba, Canada COMAIRCO EQUIPMENT LTD. Full time
Accounts Receivable Clerk/Service Administrator

We are seeking a highly skilled and organized Accounts Receivable Clerk/Service Administrator to join our team at Comairco Equipment Ltd. in Winnipeg, MB.

Responsibilities:
  • Reception: Answering phone calls, routing of calls, reception, greeting/directing customers.
  • Ordering office supplies as required for the branch.
  • General administration duties as required in support of all functions in Saskatchewan, Manitoba, and Northwestern Ontario.
Financial:
  • Bank deposits, scan cheques and complete deposits, AX (OS) reconciliation.
  • Reconciliation of Moneris cash deposit entries.
  • Perform credit and collections A/R functions- Saskatchewan, Manitoba, and Northwestern Ontario.
  • Processing and follow up of A/P items for Manitoba and Northwestern Ontario.
  • Participate and engage in credit limit adjustment of customer base- Saskatchewan, Manitoba, and Northwestern Ontario.
  • Completing monthly reports for A/R to include detailed information for HO- Saskatchewan, Manitoba, and Northwestern Ontario.
  • Issuing credits to accounts for Parts, Service, and Sales- Manitoba and Northwestern Ontario.
  • WO registration and sign off for credit release Saskatchewan, Manitoba, and Northwestern Ontario.
  • Routing and follow up on new account requests from all groups in Saskatchewan, Manitoba, and Northwestern Ontario.
  • Attend and participate in monthly A/R meetings with HO.
  • Other duties as assigned.
Service:
  • Complete payroll reports and time entry into Dayforce for Manitoba and Northwestern Ontario.
  • Initial customer contact regarding scheduled maintenance requests via email.
  • Non-stock PO receiving and processing for Manitoba and Northwestern Ontario.
  • Equipment cost adjustments and depreciation for Manitoba and Northwestern Ontario.
  • WCB letters of good standing and COI for customer sites for Manitoba and Northwestern Ontario.
  • Coordination of afterhours call out list for technicians, considering holidays and out of town work, email to a distribution list once a month and follow up as changes occur.
  • Updating fluid samples via ASSETLINK as required.
  • Invoicing service work orders.
  • Assisting with scheduling service technicians.
Sales:
  • Sales support for new customer creation in AX (OS).
  • Support credit release for equipment invoicing via credit/collections manager.
  • Interact and support sales activities as required for A/R on equipment outstanding invoices on account.
Additional Responsibilities:
  • Retention and completion of safety records – ensuring that we meet all customer site requirements – including all required documentation such as (but not limited to) WCB, Insurance, site specific orientations, mining site safety documentation.
  • Technical training records of technicians and coordination of booking training and record maintenance of these activities.
  • Cross training for holiday relief for both parts and service activities.
  • Other duties as assigned.
Requirements:
  • You have 3 to 5 years of experience as an Accounts Receivable Clerk or as a Service Administrator.
  • You are autonomous, have a strong sense of priorities, and work well in a team.
  • You are proficient in relevant software and tools, and can adapt to new technologies.

We offer a competitive salary based on experience, plus an annual bonus, a full benefits program, virtual care, and employee assistance program, RRSP Program with employer contribution, and a family-oriented work environment.