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Career Program Coordinator
2 months ago
Job Summary
The Career Program Assistant provides operational and administrative support to the Career Development Centre team, ensuring the smooth functioning of programs and services. This role involves maintaining program reports and documents, acting as the main contact person during team members' absences, and assisting with information management.
Key Responsibilities
- Maintain accurate and up-to-date program reports and documents.
- Provide exceptional customer service as the main contact person during team members' absences.
- Assist team members in preparing and formatting documents, including presentations and reports.
- Develop and maintain an efficient filing system for the team.
- Monitor and track inquiries from students, employers, and faculties.
- Update team databases and mailing lists using Microsoft Office Suite.
- Coordinate the proofreading and editing of documents as required.
- Enter program-related information and generate reports as needed.
- Organize regular team meetings, including virtual and in-person sessions.
- Take minutes of team meetings and other meetings as required.
- Assist with the coordination of graduate practicum programs and work-integrated learning initiatives.
- Provide support to stakeholders, including students, faculty, and staff.
- Work collaboratively with the CDC Administrative Assistant to coordinate work activities and meet deadlines.
Requirements
- Bachelor's degree in Education or a related field.
- One to three years of experience in education or a related field.
- Strong communication and interpersonal skills.
- Proven ability to create and manage documents and electronic filing systems.
- Service-oriented focus and attention to detail.
- General knowledge of university policies and processes.
- Ability to work independently and as part of a team.
- Adaptability and change management skills.
- Advanced computer skills and proficiency in Microsoft applications.
How to Apply
Please submit your resume and cover letter in one PDF file. We appreciate your interest in this role and thank you for your application. Only successful candidates will be contacted.
