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Office Coordinator

2 months ago

Surrey, British Columbia, Canada Advance Lumber Full time

Job Title: Office Coordinator & Bookkeeper

Company: Advance Lumber & Pallet

Position: Full-Time

About Us:

The Advance Group of Companies is a family-owned business in the Lumber and Forestry Industry, recognized as one of British Columbia's top 100 manufacturing companies. With locations in Calgary (AB), Surrey (BC), and Tulare (USA), we are a community-focused, environmentally conscious full-service pallet company. We are committed to providing jobs in our communities and delivering high-quality wood products to our customers. Our dedication has earned us the distinction of being one of Canada's fastest-growing companies.

Job Summary:

As an Office Coordinator & Bookkeeper, you will be responsible for managing financial transactions, payables, and payroll, as well as serving as a liaison between customers, the sales team, and production staff. This role involves working closely with key members of the company to ensure smooth operations and provide exceptional customer service.

Key Responsibilities:

Financial Management:

  • Handle invoicing, payables, and payroll processing.
  • Collaborate with the Finance Director and other key team members to maintain financial accuracy and compliance.

Customer Service & Administration:

  • Serve as the main contact for customer inquiries, addressing concerns, and providing assistance.
  • Enter and track orders in the system, ensuring accurate processing and timely updates.
  • Coordinate and fulfill orders by liaising between customers, the sales team, and production staff.
  • Manage outbound deliveries, including scheduling and logistics.
  • Oversee office and production supply inventory to ensure daily operations run smoothly.
  • Perform front desk duties, including greeting visitors, answering phones, and managing correspondence.
  • Maintain and update customer records and files.
  • Assist with organizing meetings, events, and company functions as needed.

Requirements:

  • Minimum of 5 years of experience in bookkeeping or a related field.
  • Diploma or higher education in Business Administration, Accounting, or a related field.
  • Proficiency in Sage 50 and MS Office.
  • Strong organizational and communication skills.
  • Ability to work effectively with key members of the company and as part of a team.
  • Excellent customer service skills and attention to detail.
  • Experience with order management and logistics coordination is a plus.

Benefits:

  • Competitive salary
  • Opportunities for professional growth