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Office Administrative Assistant

2 months ago

Brant, Canada 2820448 Ontario Inc Full time
About the Role

We are seeking an experienced and detail-oriented Administrative Assistant to join our team at 2820448 Ontario Inc. As an Administrative Assistant, you will play a key role in supporting the day-to-day operations of our organization.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the HR department to ensure that all tasks are completed efficiently and effectively.
    • Coordinate the flow of information within the team to ensure seamless communication.
  • Event Planning
    • Arrange and coordinate seminars, conferences, and other events as required.
  • Training and Development
    • Train staff on new policies and procedures.
    • Develop and implement training programs to enhance staff skills and knowledge.
  • Policy Development
    • Establish and implement policies and procedures to ensure compliance with organizational standards.
  • Communication
    • Answer telephone calls and relay messages to the relevant personnel.
    • Respond to employee inquiries and resolve issues in a timely and professional manner.
  • Travel Arrangements
    • Arrange travel and related itineraries for staff and visitors.
  • Information Management
    • Set up and maintain manual and computerized information filing systems.
  • Correspondence
    • Type and proofread correspondence, forms, and other documents.
  • Marketing Support
    • Work with the marketing department to understand and communicate marketing messages to the field.
  • Staffing
    • Recruit and hire workers and carry out related staffing actions.
  • Health and Safety
    • Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury.
  • Supervision
    • Supervise office and volunteer staff to ensure that tasks are completed efficiently and effectively.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Support for Persons with Disabilities
    • Provides awareness training to employees to create a welcoming work environment for persons with disabilities.
    • Applies accessible and inclusive recruitment policies that accommodate persons with disabilities.
  • Support for Newcomers and Refugees
    • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster.
    • Supports newcomers and/or refugees with foreign credential recognition.
    • Offers mentorship programs that pair newcomers and/or refugees with experienced employees.
    • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees.
  • Support for Youth
    • Offers on-the-job training tailored to youth.
    • Provides awareness training to employees to create a welcoming work environment for youth.
  • Support for Veterans
    • Offers workshops, counselling services, or other resources to help Veterans navigate their transition into the civilian workforce.
    • Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace.
  • Support for Mature Workers
    • Offers phased retirement options that allow mature workers to gradually reduce their workload.
    • Offers phased re-entry options for mature workers who are returning to work after retiring.