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Administrative Coordinator

2 months ago

Edson, Canada Baymont by Wyndham Full time
Administrative Assistant Role at Baymont by Wyndham

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Baymont by Wyndham. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our front desk and administrative functions.

Key Responsibilities:
  • Coordinating Events: Arrange and coordinate seminars, conferences, and other events to ensure their successful execution.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to keep our team informed.
  • Office Procedures: Determine and establish office procedures and routines to maintain efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, ensuring that our guests and team members are well-coordinated.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support our team's decision-making processes.
  • Supply Management: Order office supplies and maintain inventory to ensure our team has the necessary resources.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Guest Services: Greet guests, direct them to contacts or service areas, and provide exceptional customer service.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure professionalism and accuracy.
Support for Diverse Groups:
  • We are a recognized employer and offer mentorship, coaching, and networking opportunities for persons with disabilities.
  • We offer mentorship programs that pair newcomers and/or refugees with experienced employees.
  • We provide mentorship, coaching, and networking opportunities for youth, Veterans, Indigenous people, and mature workers.
  • We offer mentorship programs that pair members of visible minorities with experienced employees.

Work Details: This is a permanent position with a 40-hour workweek. The work language is English.