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Administrative Coordinator

3 months ago

Edmonton, Alberta, Canada ARdeco Design and Developments Corp. Full time
Position Overview

The role of the Technical Secretary at ARdeco Design and Developments Corp. is crucial for ensuring smooth operations within our dynamic environment. This temporary position requires a dedicated individual who can manage a variety of administrative tasks effectively.

Key Responsibilities
  • Event Coordination: Organize and oversee seminars, conferences, and other corporate events.
  • Team Supervision: Lead and mentor team members to enhance productivity.
  • Policy Implementation: Develop and enforce office policies and procedures.
  • Training: Provide training to new staff members.
  • Office Management: Establish and maintain efficient office procedures and routines.
  • Recruitment Strategies: Design and implement effective recruitment strategies.
  • Appointment Scheduling: Manage and confirm appointments for team members.
  • Contract Management: Oversee contracts and ensure compliance.
  • Training Development: Create and manage training and development programs.
  • Communication: Handle telephone inquiries and relay messages accurately.
  • Data Compilation: Gather and analyze data, statistics, and other relevant information.
  • Report Preparation: Supervise the preparation of various reports.
  • Inventory Management: Order and maintain office supplies.
  • Client Interaction: Greet visitors and direct them appropriately.
  • Filing Systems: Set up and maintain both manual and digital filing systems.
  • Documentation: Type and proofread various documents.
  • Data Entry: Perform accurate data entry tasks.
  • Customer Service: Provide exceptional service to clients.
  • Database Management: Maintain and manage the digital database.
  • Project Coordination: Assign and review projects and programs.
  • Operational Oversight: Plan and evaluate daily operations.
Qualifications
  • Education: Completion of a college or CEGEP program (1-2 years).
  • Experience: 1-2 years in a similar role.
  • Technical Skills: Proficiency in MS Excel, MS Outlook, MS Windows, MS Word, and Adobe Acrobat Reader.
  • Knowledge: Familiarity with engineering terminology and project management.
  • Transportation: Must have a vehicle and be willing to travel regularly.
Work Environment

This position is set in a fast-paced environment where attention to detail and the ability to manage tight deadlines are essential. The ideal candidate will possess strong organizational skills and the ability to multitask effectively.

Personal Attributes
  • Excellent oral and written communication skills.
  • Strong judgment and reliability.
  • Ability to work as part of a team.
  • Adaptability and time management skills.
Additional Benefits

Other benefits may be available to the successful candidate.