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Project Coordinator

2 months ago

Québec, Quebec, Canada ROME GROUP Full time
About the Role

We are seeking a highly skilled and experienced Project Coordinator to join our team at ROME GROUP. As a key member of our Marketing and Communications department, you will play a critical role in stewarding our brand and voice across various external communications and maintaining the efficient creation of these communications.

Key Responsibilities
  1. Project Management: Develop and implement project timelines, deadlines, and routing processes for external communications stemming from Marketing and Communications, Philanthropy, and Education and Community Partnerships, using our project management system and coordinating across departments to ensure smooth workflows, timely delivery, and alignment of communications.
  2. Liaison and Collaboration: Serve as the primary Marketing & Communications liaison with the Education and Community Partnerships department, working with colleagues to develop collateral, emails, and other communications for targeted family, school, and community audiences and ensuring projects align with overall marketing/communications efforts.
  3. Content Creation: Through copywriting, editing, and proofreading, deliver high-quality, creative, and accurate content that embodies our brand, voice, and institutional objectives.
  4. Production Management: Manage production of seasonal marketing materials, coordinating with internal staff and external vendors to gather and communicate such information as print quantity, due date, cost estimates, and mailing lists.
  5. Style Guide and Consistency: Maintain style guide and official program descriptions in support of organization-wide consistency and accuracy in communications. Maintain our project management system, engaging in ongoing learning about the software and related best practices in order to streamline processes and ensure the most effective use of the tool.
  6. Equity, Diversity, and Inclusion: Embrace our Equity, Diversity, and Inclusion (EDI) initiatives, as well as support a respectful organizational culture.
  7. Department Representation: Serve in department rotation as representative at concerts and events.
Requirements
  1. Education: Bachelor's degree in a related field (communications, journalism, marketing, etc.) or equivalent experience.
  2. Experience: Minimum of three years of experience in editing, writing, and project management. Experience in the arts sector or a comparable industry preferred.
  3. Copywriting and Editing: Exceptional copywriting and editing skills, with the ability to adapt writing style for different audiences and platform. Experience using Chicago or AP style is preferred.
  4. Project Management: Superior project management skills, with experience implementing project management systems. Experience using is preferred.
  5. Communication and Interpersonal Skills: Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
  6. Brand Consistency: Ability to maintain brand consistency across all content initiatives.
  7. Attention to Detail: Exceptional attention to detail and a commitment to delivering high-quality work.
  8. Organizational and Administrative Skills: Strong organizational and administrative skills and the ability to prioritize tasks, meet multiple deadlines, and work independently.
  9. Cultural Competency: Cultural competency with a diverse group of artists, staff, and community stakeholders.
  10. Commitment to the Arts: Commitment to the mission of ROME GROUP and the arts more broadly. Knowledge of orchestral music and the performing arts is a plus.
  11. Flexibility: Ability to work occasional evenings/weekends at events.
Benefits and Perks
  1. Hybrid Schedule
  2. Excellent Medical Benefits
  3. Generous PTO and Sick Leave
  4. Fitness Reimbursement
  5. Retirement Contribution
  6. Discounted and Complimentary Concert Tickets
  7. And More