Business Operations Assistant

4 weeks ago

Toronto, Ontario, Canada Bandis Vision Full time
Position Overview

We are seeking a dedicated Administrative Assistant to join our team at Bandis Vision. This role is essential in ensuring the smooth operation of our office and supporting various administrative functions.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and other events.
  • Documentation: Record and prepare minutes for meetings and conferences.
  • Office Management: Establish and maintain office procedures and routines.
  • Appointment Scheduling: Schedule and confirm appointments efficiently.
  • Communication: Answer phone calls and relay messages promptly.
  • Electronic Correspondence: Handle electronic inquiries with professionalism.
  • Report Preparation: Oversee the preparation of various reports.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Filing Systems: Set up and maintain both manual and computerized filing systems.
  • Document Processing: Type and proofread correspondence and other documents.
Technical Skills

Proficiency in MS Office is required.

Work Environment

The ideal candidate should be able to work independently in a fast-paced environment while paying close attention to detail and managing repetitive tasks with minimal supervision.

Personal Attributes
  • Ability to multitask effectively.
  • Strong oral and written communication skills.
  • Excellent judgment and organizational skills.
  • Team-oriented with a focus on accuracy and reliability.
  • Strong time management capabilities.
Experience Requirements

Applicants should have 1 to 2 years of relevant experience.

Additional Benefits
  • Financial Incentives: Bonus opportunities available.
  • Diversity Training: We provide training to foster a welcoming environment for newcomers and refugees.
  • Cultural Competency: Training is offered to ensure a supportive workplace for Indigenous employees.
Employment Details

This is a permanent position with working hours ranging from 30 to 40 hours per week.

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