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Office Coordinator

3 months ago

Thorold, Ontario, Canada Travel RN Staffing, Inc. Full time
Job Overview

We are seeking a dedicated Administrative Assistant to support our operations at Travel RN Staffing, Inc. This role is essential in ensuring the smooth flow of information and efficient management of daily tasks.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Working Hours: 30 to 35 hours per week
Qualifications
  • Education: Secondary (high) school graduation certificate or equivalent experience
Work Environment

The position is based in a healthcare institution, facility, or clinic, providing a dynamic and fast-paced work atmosphere.

Key Responsibilities
  • Facilitate communication within the team
  • Assess daily operations for efficiency
  • Manage incoming correspondence and materials
  • Oversee budget planning and expenditure control
  • Organize and streamline daily operations
  • Establish and implement office procedures
  • Develop and execute recruitment strategies
  • Schedule and confirm appointments
  • Administer contracts and agreements
  • Handle telephone communications and messages
  • Respond to electronic inquiries
  • Provide guidance to senior management
  • Order and manage office supplies
  • Supervise payroll processes
  • Coordinate travel arrangements and itineraries
  • Welcome visitors and direct them appropriately
  • Maintain both manual and digital filing systems
  • Draft and proofread various documents
  • Deliver exceptional customer service
  • Recruit and onboard new staff
  • Perform basic bookkeeping duties
  • Direct and evaluate daily operations
Supervisory Responsibilities

Oversee a small team of 1 to 2 individuals.

Technical Skills

Proficiency in various software and tools is required, including:

  • Automatic Data Processing (ADP)
  • Google Docs
  • Microsoft Excel, Outlook, PowerPoint, Word
  • QuickBooks
  • Adobe Acrobat Reader
  • LinkedIn
Experience Requirements

Ideal candidates will have:

  • 2 to 3 years of relevant experience
Personal Attributes

Successful candidates will demonstrate:

  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexibility and organizational skills
  • Dependability and adaptability
  • Attention to detail and ability to work under pressure
Screening Questions

Applicants should be prepared to answer:

  • Are you available for the advertised start date?
  • Are you legally authorized to work in Canada?
  • Do you have prior experience in this field?
  • What is your highest level of education completed?