Business Services Associate

1 month ago

Courtenay, British Columbia, Canada Onsite Engineering Ltd. Full time

Company Overview:

Onsite Engineering Ltd. is a well-established consulting engineering and geoscience firm with a presence across British Columbia. Our company prides itself on delivering exceptional engineering and geoscience solutions to both governmental and industrial clients. We recognize that our contributions shape the environments where communities thrive, and we take pride in our role in this process. Our organizational structure empowers our senior professionals to focus on delivering high-quality technical services.

Join us in building vibrant communities.


Position Overview:

The Professional Services Clerk will be stationed at our Courtenay Office and will report directly to the Business Manager. This role is integral in supporting engineers and geoscientists by managing invoicing, procurement, shipping, maintaining organized filing systems, overseeing fleet maintenance, entering data into our project management software (Bill-Quick), coordinating travel arrangements, and collaborating with administrative teams across various locations.


Key Responsibilities:

  • Engage in professional and courteous communication.
  • Handle incoming calls and direct them appropriately.
  • Assist with procurement, logistics, and travel arrangements.
  • Support time tracking, invoice generation, and collection processes.
  • Facilitate system administration and fleet oversight.
  • Maintain existing filing systems efficiently.
  • Contribute to the safety program.
  • Collaborate with administrative teams in different offices.
  • Provide assistance to team members as required.
  • Perform general office maintenance and duties.
  • Execute other related tasks as assigned.

Required Skills and Qualifications:

  • Strong organizational and time management abilities.
  • Exceptional attention to detail and accuracy in work.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks effectively.
  • Self-motivated and proactive individual.
  • Strong planning and organizational skills, with the capability to work under pressure and meet deadlines.
  • A positive attitude focused on fostering strong relationships with clients.

Education and Experience:

  • Administrative Assistant Certificate or equivalent experience.
  • Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
  • Possession of a valid driver's license.

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