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Office Coordinator

3 months ago

Bolton, Canada THUNDER TRANSPORT Full time
Position Overview

As an Administrative Assistant at THUNDER TRANSPORT, you will play a vital role in ensuring the smooth operation of our office. Your organizational skills and attention to detail will be essential in supporting our team and enhancing productivity.

Key Responsibilities
  • Event Coordination: Organize and manage seminars, conferences, and meetings.
  • Documentation: Accurately record and prepare minutes for meetings and events.
  • Office Management: Establish and maintain effective office procedures and routines.
  • Scheduling: Coordinate and confirm appointments efficiently.
  • Communication: Handle telephone inquiries and relay messages promptly.
  • Data Management: Compile and maintain data, statistics, and other relevant information.
  • Inventory Control: Order and manage office supplies, ensuring adequate stock levels.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Reception Duties: Welcome visitors and direct them to the appropriate contacts.
  • Filing Systems: Set up and maintain both manual and electronic filing systems.
  • Correspondence: Type and proofread various documents and correspondence.
Work Environment

This role requires the ability to work under pressure and manage repetitive tasks effectively.

Personal Attributes

The ideal candidate will be a reliable team player with a strong commitment to their responsibilities.

Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 to less than 7 months in a similar role.
  • Employment Type: Permanent position.
  • Language: Proficiency in English is required.
  • Work Hours: 30 hours per week.