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Building Services Coordinator
4 weeks ago
Modern Niagara is seeking a highly organized and detail-oriented Building Services Administrator to join our team in Port Coquitlam. As a key member of our Vancouver Services team, you will provide administrative support to our team members, ensuring the smooth operation of our office and the delivery of exceptional service to our clients.
Key Responsibilities:- Contract Administration: Manage and maintain accurate records of service contracts, ensuring timely execution and compliance.
- Service Contract Entry: Enter and update service contract information in our system, ensuring accuracy and completeness.
- Equipment Entry: Manage and maintain accurate records of equipment, including entry and updating of equipment information.
- Equipment Tasking Assignment: Assign tasks to equipment, ensuring efficient and effective use of resources.
- Identification, Review, and Resolution of Contract Execution Issues: Collaborate with account managers to identify and resolve contract execution issues.
- Dispatch Support: Provide support with dispatching services as needed.
- Support Account Managers and Service Coordinators: Assist account managers and service coordinators with updating and executing service contracts.
- Admin Support for Trade Divisions: Provide administrative support for trade divisions, including technician onboarding paperwork and uniform ordering.
- Accounting Support: Provide accounting support as needed.
- Organizing and Creation of Office Procedures: Develop and maintain office procedures to ensure efficient and effective operations.
- Organizing, Coordination, and Support of Service Department Functions and Events: Coordinate and support service department functions and events.
- Development and Support of Air Filter Ordering Procedures: Develop and maintain air filter ordering procedures.
- Establish and Maintain Customer and Vendor Lists: Maintain accurate records of customer and vendor information.
- Office Administration: Manage office supplies, coordinate office services, and ensure a clean and organized workspace.
- Support the Department: Provide support to the department through coordination of materials, information, and communication.
- Communication with Head of Department: Communicate with the head of department and provide ongoing support.
- Working with Managers: Collaborate with managers to prepare sales proposals and manage company sales information.
- Act as a Point of Contact: Serve as a point of contact for the group, providing administrative support and liaison services.
- Ensure Efficient and Timely Workflow: Ensure efficient and timely workflow of information into and out of the department.
- Work Collaboratively: Work collaboratively with team members to improve processes and streamline work.
- Circulating Office Memos and Information Postings: Circulate office memos and information postings.
- Support Staff with Travel Arrangements: Assist staff with travel arrangements, expense reports, and complex meeting arrangements.
- Clerical Duties: Perform clerical duties, including filing, data entry, record review, and maintenance.
- Post-Secondary Education: Post-secondary education in a related field, such as office management or administration.
- Progressive Administrative Experience: Progressive, relevant administrative support experience.
- Experience in the Construction Industry: Experience in the construction or related industry an asset.
- Excellent Computer Skills: Excellent computer skills, particularly with MS Office.
- Strong Written and Verbal Communication Skills: Strong written and verbal English communication skills.
- Ability to Work Well Under Pressure: Ability to work well under pressure with a positive attitude.
- Ability to Work Effectively in a Fast-Paced Environment: Ability to work effectively in a fast-paced, customer and team-oriented environment.
- Excellent Decision-Making and Prioritizing Skills: Excellent decision-making and prioritizing skills.
- Strong Organizational Skills: Strong organizational skills with a high level of attention to detail.
- Team Player: Team player, energetic, proactive, resourceful.
- Proven Ability to Use Discretion with Confidential Material: Proven ability to use discretion with confidential material.
- Ability to Use Appropriate Judgement: Ability to use appropriate judgement, take initiative, work independently, and organize and complete work with minimal supervision.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, 2SLGBTQIA+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.
