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Administrative Coordinator

2 months ago

Edmonton, Alberta, Canada Overseas Travels Ltd. Full time
Job Summary

We are seeking an experienced Administrative Coordinator to join our team at Overseas Travels Ltd. as an Administrative Assistant. The successful candidate will be responsible for coordinating seminars, conferences, and other events, as well as managing the flow of information within the team.

Key Responsibilities
  • Event Coordination: Arrange and coordinate seminars, conferences, and other events, ensuring smooth execution and timely completion.
  • Information Management: Coordinate the flow of information within the team, maintaining accurate records and ensuring seamless communication.
  • Operations Management: Direct and control daily operations, including managing staff, evaluating daily operations, and planning and controlling budget and expenditures.
  • Policies and Procedures: Establish and implement policies and procedures, ensuring compliance with company standards.
  • Record Keeping: Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate and up-to-date records.
  • Contract Management: Manage contracts, ensuring timely renewal and compliance with company policies.
  • Communication: Answer electronic enquiries, compile data, statistics, and other information, and advise senior management on key issues.
  • Administrative Support: Provide administrative support, including ordering office supplies, maintaining inventory, and setting up and maintaining manual and computerized information filing systems.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in a similar role.
  • Computer and Technology Skills: Proficient in Google Docs, Workday, MS Excel, MS Outlook, MS PowerPoint, MS Word, Adobe Photoshop, Project management software, MS Office, Quick Books, and Google Drive.
  • Technical Terminology: Familiarity with business terminology.
  • Work Conditions and Physical Capabilities: Ability to work independently, in a fast-paced environment, with tight deadlines, and with minimal supervision.
  • Personal Suitability: Excellent oral and written communication skills, ability to multitask, flexibility, judgement, team player, accurate, client focus, reliability, time management, adaptability, accountability, dependability, due diligence, and quick learner.