Project Coordinator

2 months ago

Nanaimo, British Columbia, Canada Hazelwood Construction Full time
Job Summary

The Project Coordinator will provide administrative support to the Senior Project Manager and Estimator, specializing in hydroelectric projects. This role will also provide support to other members of the Project Management department.

Key Responsibilities
  • Assist in managing and producing documents, generating technical documents from templates, and reviewing documents throughout different stages of projects.
  • Prepare and submit documents to regulatory bodies that are clear, concise, and free of mistakes.
  • Ensure electronic files are maintained and updated as needed.
  • Assist in tracking project costs to ensure completion within budget.
  • Review, edit, and prepare documents, reports, and other correspondence materials for the Project Management team.
  • Assist with resource scheduling to ensure team members have the resources they need to complete projects.
  • Manage project documents, such as the project plan, subcontract procurement, budget, schedule, or scope statement, as directed by the project managers.
  • Prepare draft reports, background documentation, presentation preparation, and research.
  • Maintain a professional image and demeanor with all employees, management, executives, and visitors at all times.
  • Maintain a high level of confidentiality in all interactions.
Requirements
  • Post-secondary education or equivalent experience in a related field.
  • 2 years' direct work experience in an administrative capacity.
  • Strong knowledge of the construction industry.
  • Able to write and format complex correspondence, including emails, letters, project documents, etc.
  • High computer literacy, including effective working skills of MS Word, Excel, PowerPoint, and Outlook required.
  • Intermediate to advanced knowledge of Excel is preferred.
  • Ability to work under pressure with a sense of purpose and urgency.
  • Professional, responsive, and positive work attitude is essential.
  • Meticulous records maintenance skills with the ability to maintain filing systems and basic databases.
  • Excellent verbal, written, and interpersonal communication skills to communicate with all levels of the organization.
  • Excellent writing skills, including proper spelling, grammar, and punctuation.
  • High degree of resourcefulness, flexibility, and adaptability.
  • Excellent teamwork and team building skills.
  • Previous experience in handling confidential or sensitive information.
  • Strong organizational, time management, and multitasking skills.
  • High level of sound and independent judgment, reasoning, and discretion.

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