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Administrative Support Specialist

3 months ago

Delta, British Columbia, Canada Quality Move Management Full time
Position Overview

We are seeking a dedicated Administrative Support Specialist to join our team at Quality Move Management. This role is essential in ensuring the smooth operation of our office and supporting various administrative functions.

Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 to less than 7 months in a similar role
Work Environment

The successful candidate will work in a dynamic setting that includes:

  • Transportation, communication, and utilities
  • Transportation company
Key Responsibilities
  • Organize and coordinate seminars, conferences, and meetings
  • Oversee and manage daily operations
  • Assess and enhance operational efficiency
  • Document and prepare minutes for meetings and events
  • Establish and implement office procedures and routines
  • Schedule and confirm appointments
  • Develop and manage training and development programs
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries
  • Order and maintain office supplies
  • Welcome visitors and direct them appropriately
  • Conduct data entry tasks
  • Provide exceptional customer service
  • Assist in recruitment and staffing processes
  • Maintain and manage digital databases
  • Perform basic bookkeeping duties
  • Evaluate workplace environments and procedures to ensure safety and efficiency
Work Conditions
  • Ability to work independently
  • Fast-paced work environment
  • Ability to work under pressure
  • Strong attention to detail
Personal Attributes
  • Highly organized
  • Team-oriented
  • Client-focused
  • Effective time management skills
Employment Details
  • Job Type: Temporary
  • Work Language: English
  • Hours: 35 hours per week