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Accounting Assistant

2 months ago

Hamilton, Ontario, Canada McMaster University Full time

Job Summary:

As a key member of the McMaster University team, the Accounting Assistant - Financial Transactions will be responsible for applying a thorough knowledge and understanding of accounting policies and procedures to process financial transactions. This includes recording, classifying, and summarizing accounting data according to established procedures, ensuring accuracy and compliance with existing guidelines, policies, and procedures.

Purpose and Key Functions:

  • Perform various analyses and reconciliations of accounts, ensuring the accuracy and integrity of financial data.
  • Provide guidance and training to staff on proper accounting procedures and the use of financial systems, promoting a culture of excellence and compliance.
  • Generate reports and account statements, reviewing for accuracy and completeness, and providing recommendations for improvement.
  • Calculate, prepare, and issue invoices, cheques, account statements, and other financial statements according to established procedures, ensuring timely and accurate processing.
  • Receive, send, sort, verify, process, and prepare various documents, such as purchase orders, invoices, cheque requisitions, receivables, and payables, maintaining accurate and up-to-date records.
  • Process, verify, and balance financial records and business transactions, including accounts payable, accounts receivable, and payroll, ensuring compliance with established procedures and policies.
  • Investigate discrepancies using established procedures, identifying and resolving issues in a timely and efficient manner.
  • Assist with internal and external audits by providing backup documentation related to audit items, ensuring compliance with regulatory requirements.
  • Monitor and reconcile statements, participating in the reconciliation of accounts, and providing recommendations for improvement.
  • Prepare and generate a variety of scheduled and ad hoc reports, providing insights and recommendations to management.
  • Update, maintain, and verify information in a variety of spreadsheets and databases, ensuring accuracy and completeness.
  • Balance and control cash receipts, including floats, petty cash, and cheques, maintaining accurate and up-to-date records.
  • Write a variety of formal notes and records using form letters and templates, ensuring clarity and accuracy.
  • Apply standard mathematical skills, such as calculations, formulas, and equations, to perform routine calculations, ensuring accuracy and efficiency.
  • Answer inquiries via telephone, email, and in person, providing timely and accurate responses to staff and management.
  • Maintain filing systems, both electronic and hard copy, ensuring accurate and up-to-date records.

Requirements:

2-year Community College diploma in Accounting or a related field of study.

Requires 3 years of relevant experience.