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Administrative Coordinator

2 months ago

Surrey, British Columbia, Canada Seneca Building Maintenance Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Seneca Building Maintenance Ltd. as an Administrative Coordinator.

Key Responsibilities
  • Coordinate Office Operations: Ensure the smooth flow of information within the team, including managing schedules, appointments, and correspondence.
  • Develop Office Procedures: Establish and maintain office routines, protocols, and procedures to optimize efficiency and productivity.
  • Provide Administrative Support: Assist with data compilation, statistics, and other information as required.
  • Manage Office Supplies: Order and maintain inventory of office supplies, ensuring a well-stocked and organized workspace.
  • Provide Excellent Customer Service: Greet visitors, direct them to contacts or service areas, and provide general information about the company.
  • Maintain Filing Systems: Set up and maintain manual and computerized information filing systems, ensuring accurate and up-to-date records.
  • Prepare Correspondence: Type and proofread correspondence, forms, and other documents, ensuring high-quality and error-free output.
Work Environment and Requirements
  • Fast-Paced Environment: Work in a dynamic and fast-paced environment, requiring strong organizational and time management skills.
  • Attention to Detail: Maintain high levels of attention to detail, ensuring accuracy and precision in all tasks and responsibilities.
  • Repetitive Tasks: Perform repetitive tasks with ease, demonstrating adaptability and a positive attitude.
Personal Qualities and Suitability
  • Ability to Multitask: Demonstrate the ability to multitask, prioritize tasks, and manage multiple projects simultaneously.
  • Excellent Oral Communication: Possess excellent oral communication skills, ensuring clear and effective communication with colleagues, clients, and stakeholders.
  • Organized: Demonstrate strong organizational skills, ensuring a well-organized and efficient workspace.
  • Team Player: Work collaboratively as part of a team, supporting colleagues and contributing to a positive and productive work environment.
Work Terms and Conditions
  • Work Term: Permanent position with Seneca Building Maintenance Ltd.
  • Work Language: English
  • Hours: 40 hours per week