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Office Coordinator

3 months ago

Orillia, Ontario, Canada 2301149 Ontario Inc. Full time
Position Overview

We are seeking a dedicated and organized Administrative Assistant to support our operations at 2301149 Ontario Inc.. This is a permanent position that requires a commitment of 42.5 hours per week in a fast-paced environment.

Key Responsibilities
  • Information Management: Facilitate the flow of information within the team and oversee daily operations.
  • Staff Oversight: Direct and supervise staff, ensuring compliance with established policies and procedures.
  • Budget Planning: Plan and manage budgets and expenditures effectively.
  • Human Resources: Review HR projects and assist in recruitment strategies.
  • Meeting Coordination: Record and prepare minutes for meetings, seminars, and conferences.
  • Office Administration: Establish office procedures, manage supplies, and maintain filing systems.
  • Data Management: Compile and analyze employee data, prepare reports, and manage digital databases.
  • Communication: Answer inquiries, relay messages, and maintain effective communication channels.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Training and Development: Assist in training staff and managing development strategies.
Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 to less than 7 months in a similar role.
  • Technical Skills: Proficiency in Google Docs, MS Office Suite (Excel, Outlook, PowerPoint, Word), Adobe Photoshop, and QuickBooks.
  • Transportation: A valid driver's license is required, with a vehicle supplied by the employer.
Work Environment

The role demands the ability to work independently under pressure, manage tight deadlines, and maintain attention to detail in a large workload.

Personal Attributes

The ideal candidate will demonstrate excellent oral and written communication skills, flexibility, and strong organizational abilities. A focus on client satisfaction and reliability is essential.

Health Benefits

We offer disability benefits as part of our comprehensive health benefits package.