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Administrative Coordinator

2 months ago

Prince George, British Columbia, Canada 499692 BC Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 499692 BC Ltd. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Meeting and Event Support: Record and prepare minutes of meetings, seminars, and conferences, ensuring accurate and timely documentation.
  • Office Procedures and Routines: Determine and establish office procedures and routines to optimize efficiency and productivity.
  • Scheduling and Coordination: Schedule and confirm appointments, ensuring seamless communication and coordination with internal and external stakeholders.
  • Communication and Correspondence: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decision-making and reporting.
  • Supply Management: Order office supplies and maintain inventory levels to ensure a well-stocked and efficient workspace.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Front Desk Reception: Greet people, direct them to contacts or service areas, and provide general information about the company.
  • Document Preparation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Work Environment and Requirements
  • Work Conditions: Work in a fast-paced office environment with tight deadlines and multiple priorities.
  • Physical Capabilities: Perform tasks that require sitting, standing, and walking for extended periods.
Requirements and Qualifications
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: Fluency in English is required.
  • Work Hours: 30 to 40 hours per week.