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Administrative Coordinator

2 months ago

Winnipeg, Manitoba, Canada Disability Solutions Full time
About the Role

We are seeking a highly organized and customer-focused Administrative Receptionist to join our team at Disability Solutions. As the first point of contact for our clients and visitors, you will play a critical role in creating a positive and professional impression of our organization.

Key Responsibilities
  • Reception and Communication: Greet and welcome guests in a friendly and professional manner, manage incoming calls, triage inquiries, and transfer calls efficiently.
  • Mail and Courier Support: Receive, sort, and distribute incoming and outgoing mail and couriers, manage postage allocation and postage meter funds, process shipping labels, and manage fax communications.
  • Administrative Support: Order and maintain office and kitchen supplies, process invoices, prepare payment instructions for Accounts Payable, coordinate building and maintenance issues with Property Management, update employee contact information, and maintain access card inventory.
Requirements
  • Education: High School Diploma required; post-secondary education is a plus.
  • Experience: Minimum 1 year of administrative experience, preferably with multiple phone lines and invoice processing.
  • Skills: Strong communication skills (verbal and written), with a polished, professional telephone manner, excellent time management, organization, and multitasking abilities, ability to work independently and make decisions with minimal supervision, friendly, customer-focused attitude with the ability to handle high-pressure situations calmly, high attention to detail and strong problem-solving skills.
Why Work with Us?

At Disability Solutions, we are committed to providing a safe and inclusive environment where a diverse workforce thrives. We offer a comprehensive benefits package, including generous company-funded health coverage, health care spending account, flexible wellness program, and generous time-away options to unplug, rest, and recover. We also commit to our employees' development and help them reach their professional goals with organization-wide coaching services, mentorship, education support, and training programs.