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Administrative Assistant

2 months ago

Thunder Bay, Ontario, Canada Near North District School Board Full time

Job Summary:

The Near North District School Board is seeking a highly skilled and organized individual to support school administration in the day-to-day operation of an elementary school. As an Administrative Assistant, you will play a vital role in ensuring the smooth functioning of the school's administrative tasks.

Key Responsibilities:

  • Provide administrative support to school administrators, including answering phone calls, responding to emails, and preparing correspondence.
  • Manage and maintain accurate records, files, and databases, including student attendance and report card programs.
  • Operate a variety of office equipment, including photocopiers, scanners, and fax machines.
  • Develop and implement effective filing systems to ensure easy access to information.
  • Provide exceptional customer service to students, parents, and staff, responding to inquiries and resolving issues in a timely and professional manner.
  • Collaborate with teachers and staff to prepare and distribute materials, including lesson plans, reports, and other educational resources.
  • Assist with budgeting and financial tasks, including reconciling accounts and preparing financial reports.
  • Develop and maintain relationships with external partners, including vendors and suppliers.

Requirements:

  • Minimum Grade 12 education
  • 1-3 years of secretarial experience in a school environment
  • High level of competence in secretarial and general office procedures
  • Sound knowledge of MS Office Suite
  • Knowledge of the Student Attendance and Report Card Programs (Edsby)
  • Student Information System (SIS) Programs/PowerSchool is considered an asset
  • Knowledge and experience using KEV accounting and K212 is considered an asset
  • Knowledge of school budget procedures is considered an asset
  • Excellent interpersonal and communication skills
  • Experience in a school environment would be an asset

What We Offer:

  • $20.50 per hour plus 4% vacation pay and applicable statutory holiday pay
  • A dynamic and supportive work environment
  • Opportunities for professional growth and development