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Project Management Coordinator

3 months ago

Uxbridge, Ontario, Canada BGIS Full time

About Us

BGIS stands as a premier provider of tailored facility management and real estate solutions. Our dedicated team of over 6,500 professionals worldwide is committed to fostering innovation through the services we offer, while continuously seeking new avenues to enhance our clients' business operations. We oversee more than 320 million square feet of client portfolios across over 30,000 locations globally, including North America, Europe, the Middle East, Australia, and Asia.

Position Overview

The Project Coordinator plays a crucial role in ensuring the successful execution of project sub-components and non-technical initiatives.

Key Responsibilities

  • Facilitates the effective coordination and delivery of assigned sub-components within broader project frameworks.
  • Manages the execution of non-technical projects.
  • Conducts research and collaborates with vendors to gather quotes, providing recommendations for preferred suppliers.
  • Creates cost estimates for designated non-technical projects.
  • Identifies and prepares necessary resource allocations.
  • Develops timelines and tracks progress against established schedules.
  • Builds and maintains strong relationships with vendors, ensuring work is completed as planned.
  • Ensures that all assigned project sub-components and non-technical projects are completed on schedule, within budget, and in compliance with all relevant regulations and safety standards.

Client Relationship Management

  • Establishes and nurtures effective relationships with clients.
  • Takes responsibility for addressing issues, managing client expectations, and ensuring overall client satisfaction.
  • Escalates concerns as necessary.

Project Administration

  • May undertake various project administration tasks as required.

Qualifications and Skills

  • 3 to 5 years of experience in project administration or related administrative roles, supported by a Community college diploma or equivalent training.
  • Strong administrative, coordination, and organizational skills, complemented by relevant experience.
  • Proven project coordination capabilities, with a track record of managing the end-to-end delivery of project sub-components.
  • Experience in delivering non-technical projects effectively.
  • Demonstrated ability in preparing accurate cost estimates.
  • Proficient in developing project schedules and assessing resource needs.
  • Experience in coordinating vendor activities and ensuring timely completion of work.
  • Effective communication and influencing skills.
  • Proficient in MS Office applications, with a demonstrated ability to quickly adapt to new software.

Licenses and Professional Development

  • No specific licenses required.
  • Shows interest in pursuing accreditation from the Project Management Institute.

At BGIS, we recognize that diversity and inclusion are vital to our success. We are dedicated to maintaining a recruitment process that is accessible and equitable, welcoming individuals from all backgrounds. We believe that promoting diversity is essential for our ongoing organizational success.

BGIS is an equal opportunity employer, and we encourage all qualified candidates to consider opportunities with us.