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Administrative Coordinator

2 months ago

Edmonton, Alberta, Canada Impact Mechanicals Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Impact Mechanicals Ltd. as an Administrative Coordinator. This is a full-time permanent position with a 30-40 hour workweek.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our team, including preparing and maintaining records, files, and databases.
    • Develop and implement efficient office procedures and systems to improve productivity and workflow.
  • Communication and Correspondence
    • Respond to incoming correspondence, including emails and phone calls, in a professional and timely manner.
    • Prepare and send correspondence, reports, and other documents as required.
  • Data Management
    • Compile and analyze data, statistics, and other information to support business decisions.
    • Develop and maintain accurate and up-to-date records and databases.
  • Office Maintenance
    • Order and maintain office supplies and equipment.
    • Ensure the office is well-organized and maintained, including the filing system and other administrative tasks.
  • Client Focus
    • Provide excellent customer service and support to our clients and stakeholders.
    • Develop and maintain strong relationships with clients and stakeholders.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 to less than 7 months of experience in an administrative role.
  • Language
    • Fluency in English.
Personal Suitability
  • Ability to Multitask
    • Ability to prioritize tasks and manage multiple projects simultaneously.
  • Flexibility
    • Ability to adapt to changing priorities and deadlines.
  • Organized
    • Ability to maintain accurate and up-to-date records and databases.
  • Accurate
    • Ability to provide accurate and reliable information and support.
  • Client Focus
    • Ability to provide excellent customer service and support.
  • Reliability
    • Ability to maintain confidentiality and discretion.