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Administrative and Marketing Specialist
3 months ago
Position: Administrative and Marketing Specialist
Company: Partners for Planning
Type: Full-Time Permanent Role
Designation: Primarily Remote – 3 to 4 days a month required in the office
Overview: Envision a role where YOU can leverage your administrative skills to assist and collaborate with the Executive Director, the Board of Directors, and the creative team at Partners for Planning.
In this role, YOU will be instrumental in utilizing your outstanding technical and design abilities to create social media content, develop marketing campaigns, and engage with our technological tools.
Join a collaborative team that values work-life balance, and you have envisioned a position at P4P.
About Partners for Planning:
Partners for Planning is a national non-profit organization dedicated to empowering individuals with developmental disabilities and their families to proactively plan for their futures. We create engaging resources that assist our community in leading meaningful lives and securing their futures. As a small, technology-driven organization, we aim to help families envision, plan, and implement personalized strategies to ensure their loved ones with disabilities have fulfilling lives with limitless choices.
Our Commitment to Staff:
We are a small, fast-paced organization where team members wear multiple hats and work closely together.
We Offer:
- Competitive Salary
- Primarily Remote Work – 3 to 4 days per month in the office
- Vacation Allotment
- Health Spending Account
- Mentorship and Training from Senior Executives
- Opportunities for Professional Development
Position Responsibilities:
The Administrative and Marketing Specialist plays a vital role at Partners for Planning by providing innovative administrative support to senior staff and the Board of Directors. Responsibilities include planning and executing events and managing the organization’s data and technology needs. Ideally, the candidate is bilingual and eager to learn, becoming an active contributor to our dynamic team.
Key Responsibilities:
Office & Event Management:
- Provide administrative and executive support to the Board of Directors and the Executive Director.
- Prepare and maintain documents, reports, and correspondence for the management team and the Board.
- Coordinate meetings, including the Annual General Meeting, and manage conference registrations, events, and travel arrangements.
- Upload content, including surveys, to various platforms.
- Create promotional emails using marketing platforms.
- Track, analyze, and share monthly analytics with the project team.
- Manage accounting paperwork and collaborate with the accounting team.
- Support overall administrative needs, including mail processing, inventory management, and vendor relations.
Data and Media Management:
- Develop content by researching and creating graphic directions for special events and holidays.
- Schedule posts, manage accessibility of social media accounts, and monitor account performance, suggesting improvements.
- Maintain the database and CRM system, ensuring strong vendor relationships.
- Implement SEO strategies for the website and manage Google Ads.
- Create content for the website and social media platforms.
Ideal Candidate Profile:
- Bilingual and proficient with technology.
- Exceptional listening and communication skills.
- Self-motivated with strong time management and organizational abilities.
- Excellent administrative skills and knowledge of office procedures.
- Ability to meet tight deadlines.
- Proficient in desktop publishing tools (e.g., Microsoft 365) for document formatting, spreadsheets, and presentations.
- Experienced in photography, graphics, and digital media.
- Familiarity with MAC and Apple iOS is an asset.
- Experience with tools like Zapier, Asana, Google Workspace, and Agility.
- Proficient in email marketing platforms.
- Strong writing and editing skills, with attention to detail.
- Strong computer skills, including all MS Office applications.
- Ability to maintain confidentiality and exercise sound judgment.
Required Qualifications:
- Post-secondary degree in Marketing, Administration, New Media, Design, or a related field.
- Minimum of 3 years of experience in an administrative and marketing role.
- Strong preference for bilingual candidates (French and English).
- Preference for experience in a non-profit or association setting.
Partners For Planning is an equal opportunity employer. We encourage all qualified individuals, particularly those from equity-seeking groups, to apply. We are committed to a barrier-free, equitable, and inclusive recruitment process and workplace.
