Property and Asset Management Coordinator

3 weeks ago

Powell River, Canada Vancouver Coastal Health Full time

Job Summary

Vancouver Coastal Health is seeking a highly skilled Property and Asset Management Coordinator to join their team at Qathet General Hospital in Powell River, BC. As a key member of the Property Management team, you will be responsible for implementing, maintaining, and providing property management due diligence to ensure optimal use and function of leased and owned assets.

Key Responsibilities

  • Work closely with the Manager to implement, maintain, and provide property management due diligence, including financial, administrative, and operational support.
  • Assist the Manager with landlords and vendor relationships to ensure that facilities are maintained and managed as per agreed contract and/or service agreements.
  • Monitor and track expenditures for minor client requests, including identifying trends, and advise the Manager accordingly.
  • Perform reviews of operating and maintenance costs in accordance with lease requirements and work with landlords to confirm operating and maintenance costs.
  • Assist the Manager with property management issues by conveying policies and priorities, obtaining quotes, and coordinating work to ensure issues are resolved or forwarded to the appropriate area or individual.
  • Responsible for ensuring the accuracy of the asset database program for the organization, including the input of leases, contracts, contact information, landlord, and tenant responsibility information.
  • Manage tenant-related information through various checklists, forms, and reports, including but not limited to estoppel certificates, monthly rent roll, and lease abstract approvals.
  • Assist with producing related reports, correspondence, presentation materials, spreadsheets, and memos using a variety of software applications.
  • Communicate policies and information to key contacts, such as clients, external consultants, property management providers, and vendors, in a manner that promotes positive and respectful relationships.
  • Carry out responsibilities in accordance with health and safety requirements and immediately report unsafe situations to the supervisor or other appropriate personnel.

Qualifications

To be successful in this role, you will require:

  • A diploma in Business Administration or a related discipline, supplemented with three to five years of recent, related experience in healthcare project planning, real estate, and/or leasing management, or an equivalent combination of education, training, and experience.
  • Demonstrated ability to provide technical expertise to support clients.
  • Demonstrated ability to identify issues and analyze alternatives to provide decision support.
  • Demonstrated ability to provide needs analysis and support to internal users and consultants.
  • Demonstrated ability to provide insight and analysis.
  • Demonstrated ability to work effectively in a dynamic environment with changing priorities.
  • Demonstrated ability to resolve issues in a timely manner.
  • Demonstrated ability to work independently and as a member of a team, including large engagements.
  • Demonstrated ability to develop and maintain rapport with internal and external stakeholders.
  • Demonstrated ability to operate related equipment, including applicable software applications.
  • Physical ability to perform the duties of the position.

Why Join Vancouver Coastal Health?

Vancouver Coastal Health is a world-class innovator in medical care, research, and teaching, delivering service to more than one million BC residents. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve, and our culture of teamwork that makes VCH a great place to work.

Benefits

  • Comprehensive health benefits package, including MSP, extended health, and dental, and municipal pension plan.
  • Grow your career with employer-paid training and leadership development opportunities.
  • Wellness supports, including counseling, critical incident, and innovative wellness services, are available to employees and their immediate families.
  • Award-winning recognition programs to honour staff, medical staff, and volunteers.
  • Access to exclusive discount offers and deals for VCH staff.

Equity, Diversity, and Inclusion

Equity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.

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