Office Support Specialist

4 weeks ago

Mississauga, Ontario, Canada AA BUSINESS CONSULTANCY Full time
Office Support Specialist

We are seeking a dedicated and organized Office Support Specialist to join our team at AA BUSINESS CONSULTANCY. This role is essential in ensuring the smooth operation of our office and providing administrative support to our staff.

Qualifications
  • Education: Completion of a college or CEGEP program, or equivalent non-university certificate or diploma (1 to 2 years)
  • Experience: A minimum of 1 year and less than 2 years in a similar role
Work Environment
  • Private sector
Key Responsibilities
  • Develop and enforce office policies and procedures
  • Document and prepare minutes for meetings, seminars, and conferences
  • Oversee contract management
  • Handle incoming calls and relay messages
  • Compile and analyze data and statistics
  • Establish and maintain organized filing systems
  • Supervise office administrative processes
  • Assess and refine new administrative practices
  • Set work priorities and ensure deadlines are achieved
  • Coordinate office services effectively
  • Assist in preparing the operational budget
  • Gather data and create reports and correspondence
Essential Skills
  • Proficiency in Microsoft Publisher
  • Advanced skills in MS Excel
  • Familiarity with MS Outlook
  • Knowledge of MS PowerPoint
  • Competence in MS Windows
  • Expertise in MS Word
  • Experience with accounting software
  • Proficient in MS Office Suite
  • Skilled in electronic mail communication
  • Ability to work with spreadsheets
  • Experience with inventory control software
Work Conditions
  • Fast-paced work environment
  • Strong attention to detail is required
Personal Attributes
  • Exceptional oral communication skills
  • Strong written communication abilities
  • Adaptability and flexibility
  • Highly organized
  • Dependable and reliable
  • Effective interpersonal skills
Additional Benefits
  • Free parking available
  • Permanent position
  • English-speaking workplace
  • 30 to 35 hours of work per week

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