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Office Administrative Assistant

2 months ago

Sherwood Park, Alberta, Canada SUNRAYS HOMES LTD. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at SUNRAYS HOMES LTD. as a key member of our administrative staff.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support the company's goals and objectives.
  • Operations Management: Plan and organize daily operations, ensuring seamless execution and timely completion of tasks.
  • Supervision: Supervise a team of 3-4 people, providing guidance and support to ensure excellent performance and productivity.
  • Communication: Record and prepare minutes of meetings, seminars, and conferences, and schedule and confirm appointments with clients and stakeholders.
  • Contract Management: Manage contracts and agreements, ensuring compliance and adherence to company policies.
  • Customer Service: Provide exceptional customer service, responding to inquiries and resolving issues in a timely and professional manner.
  • Inventory Management: Order office supplies and maintain inventory levels, ensuring efficient use of resources.
  • Information Management: Set up and maintain manual and computerized information filing systems, ensuring accurate and up-to-date records.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in a similar role.
  • Language: English.
  • Work Environment: Fast-paced environment with tight deadlines.
  • Transportation: Own transportation.
Personal Qualities
  • Ability to Multitask: Excellent ability to prioritize tasks and manage multiple projects simultaneously.
  • Written Communication: Excellent written communication skills, with the ability to draft clear and concise reports and correspondence.
  • Flexibility: Ability to adapt to changing priorities and deadlines.
  • Judgement: Sound judgement and decision-making skills, with the ability to resolve conflicts and issues.
  • Organized: Highly organized and detail-oriented, with excellent time management skills.
  • Team Player: Excellent team player, with the ability to work collaboratively with colleagues and stakeholders.
  • Accurate: High level of accuracy and attention to detail, with the ability to maintain accurate records and reports.
  • Client Focus: Strong client focus, with the ability to provide exceptional customer service and support.
  • Reliability: High level of reliability and dependability, with the ability to meet deadlines and commitments.