Administrative Coordinator

4 weeks ago

Hamilton, Ontario, Canada Inesa Security Services Inc. Full time
Position Overview

Inesa Security Services Inc. is seeking a dedicated Office Administrator to enhance our operational efficiency. This role is essential in managing administrative functions and ensuring smooth office operations.

Key Responsibilities
  • Administrative Procedures: Develop and implement new office protocols to improve workflow.
  • Evaluation: Assess and refine existing administrative processes for effectiveness.
  • Staff Management: Assign tasks to office support personnel and oversee their performance.
  • Prioritization: Set work priorities and ensure adherence to procedures and deadlines.
  • Administrative Activities: Handle various administrative tasks within the organization.
  • Policy Administration: Manage policies related to record release in compliance with privacy legislation.
  • Office Services Coordination: Plan and coordinate office services including supplies, maintenance, and security.
  • Budget Preparation: Assist in creating the operating budget and maintain inventory controls.
  • Reporting: Compile data and generate periodic reports and correspondence.
  • Data Management: Perform data entry tasks accurately.
  • Training: Provide training to new staff members.
  • Procedure Oversight: Supervise and coordinate office administrative procedures.
  • System Commissioning: Oversee the commissioning of office systems and components.
  • Monitoring: Evaluate office operations for continuous improvement.
  • Budget Control: Plan and manage budget expenditures effectively.
Security and Safety Requirements
  • Must be bondable.
  • Criminal record check is required.
Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year in a similar role.
  • Employment Duration: Permanent position.
  • Working Language: English.
  • Work Hours: 35 hours per week.

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