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Parish Financial Coordinator

3 months ago

Canada LA Catholics Full time

LOCATION: 03450 SUPERVISED BY: Parish Business Manager

PAY GRADE: Hourly EMPLOYMENT STATUS: Part-Time, Non-Exempt

Pay Range: $20,600 – $25,000

Under the guidance of the Business Manager, the Financial Coordinator is tasked with managing the daily financial operations of the Parish. This role involves ensuring precise documentation of all financial inflows and outflows, along with daily financial entries and reconciliations.

  • Compile batch summaries for all deposits from various sources, update the Parish donor database, reconcile with actual bank deposits, enter transactions in QuickBooks, and prepare a summary of weekly deposits for the Parish bulletin:
    • Weekday & weekend collections
    • Electronic transactions (Square registers and eCatholic website)
    • Special events manual & electronic transactions
  • Generate monthly file extracts of Online Giving data.
  • Assist in the year-end preparation and distribution of donor tax statements, emphasizing accuracy and thoroughness.
  • Review and process invoices and payment requests, entering transactions in QuickBooks. Collect and maintain W9 forms for all relevant vendors. Keep organized files of all payables.
  • Support the Business Manager in preparing documents for monthly closings, bi-monthly Parish Finance Council meetings, and any Parish presentations.
  • Ensure compliance with document retention policies.
  • Maintain both electronic and hard copy vendor files.
  • Carry out additional duties and projects as assigned by the Business Manager.

The ideal candidate possesses bookkeeping, payroll, and administrative experience in an office environment, is approachable and supportive, demonstrates meticulous attention to detail, enjoys a diverse range of responsibilities, and is committed to facilitating the efficient operation of the busy parish office.

MINIMUM QUALIFICATIONS

Education and Experience

  • Bachelor's degree in Business, Business Management, or related fields
  • 3 to 5 years of experience in general bookkeeping or accounting functions
  • Proficient in Microsoft Office (Excel, Word, PowerPoint, and Outlook)
  • Familiarity with ParishSoft Suite and Online Giving is desirable
  • Experience with Square and eCatholic systems is a plus

Knowledge, Skills, and Abilities

  • Understanding of standard office equipment operations
  • Strong oral and written communication skills with professionalism
  • Attention to detail and accuracy
  • Ability to effectively plan, organize, and prioritize tasks
  • Problem assessment and resolution skills
  • Information gathering and monitoring abilities
  • Flexibility and adaptability
  • Professional demeanor and collaborative approach
  • Capability to maintain a tidy, organized, and safe workspace
  • Willingness to assist colleagues and work as part of a team
  • Friendly and approachable attitude towards coworkers and visitors

Physical Requirements:

  • Ability to sit for extended periods daily
  • Occasional lifting of up to 20 pounds
  • Tasks may require intermittent bending, stooping, and walking
  • Frequent movement of fingers, wrists, hands, and arms

WORK SCHEDULE

The employee will be required to work 20 hours per week (Monday to Friday). Overtime may be necessary on weekends, evenings, and holidays based on event demands.

Note: This job description aims to outline the general nature and level of work performed by the Financial Coordinator. It is not intended to be an exhaustive list of all responsibilities and activities required of the position.

Wage Range
The compensation offered to the selected candidate will be based on internal pay policies and budget considerations. New hires are typically compensated at the lower end of the wage range. Various factors, including skill sets, experience, training, and departmental needs, will be considered in compensation decisions.