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Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeWe deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern GTA and into Simcoe-Muskoka.Our team of nearly 6,000 staff, physicians, volunteers, students and Patient and Family...
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Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeJob SummaryThe Executive Coordinator to the President & CEO, Board Chair, Board of Directors provides high-level administrative support to the senior leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to work in a fast-paced environment.Key ResponsibilitiesCoordinate and support meetings for the...
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Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeJob SummaryThe Executive Coordinator to the President & CEO, Board Chair, Board of Directors provides high-level administrative support to the senior leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to work in a fast-paced environment.Key ResponsibilitiesCoordinate and support meetings for the...
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Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeJob SummaryThe Executive Coordinator to the President & CEO, Board Chair, Board of Directors provides effective and efficient administration and office management for the President & CEO, Board Chair, Board of Directors and members of the Executive Leadership Team.The Executive Coordinator is the office lead and advisor to the other Executive Assistants...
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Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeJob SummaryThe Executive Coordinator to the President & CEO, Board Chair, Board of Directors provides high-level administrative support to the senior leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to work in a fast-paced environment.Key ResponsibilitiesCoordinate and support meetings for the...
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Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeJob SummaryThe Executive Coordinator to the President & CEO, Board Chair, Board of Directors provides high-level administrative support to the senior leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to work in a fast-paced environment.Key ResponsibilitiesCoordinate and support meetings for the...
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Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeJob SummaryThe Executive Coordinator to the President & CEO, Board Chair, Board of Directors provides high-level administrative support to the senior leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to work in a fast-paced environment.Key ResponsibilitiesCoordinate and support meetings for the...
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Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeJob SummaryThe Executive Coordinator to the President & CEO, Board Chair, Board of Directors provides high-level administrative support to the senior leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to work in a fast-paced environment.Key ResponsibilitiesCoordinate and support meetings for the...
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Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeWe are seeking an experienced Executive Coordinator to provide administrative support to the President and CEO, Board Chair, and Board of Directors at Southlake Regional Health Centre.Key Responsibilities: Coordinate and support meetings for the President & CEO, Board Chair, Board of Directors, and senior team, preparing agendas, recording minutes, and...
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Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeJob SummaryThe Executive Coordinator to the President & CEO, Board Chair, Board of Directors provides high-level administrative support to the senior leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to work in a fast-paced environment.Key ResponsibilitiesCoordinate and support meetings for the...
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Newmarket, Ontario, Canada Southlake Regional Health Centre Full timeJob SummaryThe Executive Coordinator to the President & CEO, Board Chair, Board of Directors provides high-level administrative support to the senior leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to work in a fast-paced environment.Key ResponsibilitiesCoordinate and support meetings for the...
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Executive Coordinator to the CEO and Board of Directors
2 months ago
The Executive Coordinator to the President & CEO, Board Chair, Board of Directors provides high-level administrative support to the senior leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to work in a fast-paced environment.
Key Responsibilities- Coordinate and support meetings for the President & CEO, Board Chair, Board of Directors, and senior team, preparing agendas, recording minutes, and following up on action items.
- Manage the President & CEO and Board Chair's calendar of appointments and commitments.
- Prepare and submit expense reports for the President & CEO and Board Chair.
- Coordinate conference and travel activities for the President & CEO, Board Chair, and members of the Board of Directors and senior team.
- Collaborate with the Manager, Administration and Governance, Foundation, and the Foundation Board.
- Coordinate and delegate correspondence and information, ensuring timely responses.
- Provide administrative support to the senior team as required.
- Act as the front-line contact for the senior team.
- Lead the Executive Coordinator team within the Administration office, training, developing, and mentoring as needed.
- Develop and implement effective administrative procedures to ensure efficient office operations.
- Act as a role model within the organization regarding document management and computer program expertise.
- Respond to internal and external inquiries with confidence.
- Use tact and discretion when dealing with internal and external contacts at all levels.
- Establish and maintain effective liaison with directors, managers, physicians, and staff throughout the hospital.
- Provide guidance and support to staff and others making presentations to the Board of Directors.
- Develop a system for managing the flow of information and documents in the Senior Administrative office.
- Use good judgment in handling issues that can be handled independently or may require the attention of the President & CEO and Board Chair.
- Manage shifting priorities and deal with the unpredictability associated with deadlines, interruptions, and fluctuations in workload.
- Responsible for an extensive workload dealing with all aspects of the role of the President & CEO, Board Chair, and Board of Directors.
- Plan own work schedule and prioritize workload within established deadlines.
- Manage a large volume of tasks without losing sight of details while maintaining awareness of priorities.
- Ensure compliments and complaints are recorded and processed appropriately through the patient relations department.
- Assist with all aspects related to the Board Chair and Board of Directors, including coordinating meetings, planning and coordinating the Annual General Meeting, Board Orientation, Board Retreat, and Strategic Planning sessions.
- Assist the Nominating Sub-Committee in all aspects of Board recruitment, Board election, and re-election process, appointment of officers, etc.
- Assist with all onboarding activities for new Board members.
- Manage the Board Evaluation Process, including assessments of Board Meetings, the Board, the Board Chair, the Board Vice Chair, Individual Board Members, and Board committee Chairs.
- Maintain official Minute Binders for the Board.
- Provide administrative support to the Board Chair and Vice Chair as required.
- Minimum five years of senior experience and skills in an office environment.
- Demonstrated knowledge of office administration skills.
- Excellent issues management and relationship building skills.
- Thorough knowledge of office procedures.
- Excellent working knowledge of Windows, word processing, spreadsheets, and email programs (MS Word, PowerPoint, Excel, Outlook).
- Excellent verbal and written communication skills.
- Excellent interpersonal skills and ability to interact well with all levels of staff and the community.
- Excellent organizational and time management skills to adapt to continually changing priorities.
- Demonstrated ability to meet goals and objectives within specified time frames.
- Demonstrated ability to work in a fast-paced environment with multiple demands at a time.
- Excellent analytical and problem-solving skills.
- Demonstrated ability to work independently and use good judgment, and as a team member.
- University degree in Business Administration or equivalent.
- Five years' experience as an Executive Assistant in a healthcare setting preferred.
- Knowledge of relevant legislation and regulations of government and ministry directives and guidelines preferred.
- Previous Board of Director experience preferred.
