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Medical Affairs Administrative Coordinator
2 months ago
Position Overview
Northern Health is seeking a proficient and organized permanent full-time Administrative Coordinator to assist the Medical Affairs division.
Reporting directly to the Director/Executive Lead or their designate, the Administrative Coordinator offers confidential administrative support and secretarial services to the Director/Executive Lead or their designate, as well as to various programs and services within the relevant Health Service Delivery Area (HSDA)/Region or Corporate Department of Northern Health (NH). This role involves managing sensitive information, facilitating the flow of communication, ensuring the timely delivery of administrative services, and keeping the Director/Executive Lead or their designate informed of pertinent issues and activities. The position requires interaction primarily with directors, managers, and their administrative teams across the HSDA/Region and throughout NH, representing the interests of the Director/Executive Lead professionally, sharing information, clarifying details, and addressing inquiries. The Administrative Coordinator works autonomously and engages with both internal and external stakeholders in a manner that fosters positive and respectful relationships.
Compensation and Benefits
The starting salary for this position ranges from $48,476 to $60,594, determined by education, training, experience, and comparative salaries for similar roles.
What Northern Health Offers
- Comprehensive benefits packages, including extended health and dental coverage, along with a municipal pension plan for both part-time and full-time employees. Casual employees have the option to purchase benefits.
- Four weeks of vacation after one year of continuous service.
- Financial assistance for moving expenses is available for eligible positions.
- Employee referral program.
- Employer-sponsored training and leadership development opportunities.
- Access to remarkable outdoor activities and some of the shortest commutes in British Columbia.
- Loan Forgiveness Programs available through the Federal and BC Government for qualifying professions.
Application Requirements
As part of your application, you will need to upload the following documentation:
- Registration number (if applicable for a regulated profession).
- Supporting documents regarding your education and qualifications for this role.
Examples of Supporting Documents:
- Certificates or diplomas from relevant programs.
- Transcripts from high school, college, or university.
- A cover letter and resume are also recommended.
Qualifications
• Completion of a recognized administrative assistant or secretarial post-secondary program, along with three (3) years of senior administrative support experience, or an equivalent combination of education, training, and experience. Proficiency in word processing, spreadsheet, presentation, desktop publishing, and database software is required, with a typing speed of at least 60 words per minute.
Skills and Competencies:
- Demonstrates sound judgment, tact, and discretion in handling confidential and sensitive information.
- Communicates professionally and courteously with managers, directors, staff, and the public to gather and disseminate information.
- Expresses ideas clearly and effectively, both verbally and in writing.
- Exhibits excellent time management skills to prioritize and complete tasks efficiently, contributing to departmental effectiveness and organizational success.
- Maintains accuracy and thoroughness when managing data, records, and budget information.
- Collaborates with colleagues to ensure administrative systems and processes are consistently applied and monitored for effectiveness, addressing any identified gaps.
- Utilizes desktop computer applications to produce a variety of documents and presentations.
About Northern Health
Northern Health serves an expansive area of nearly 600,000 square kilometers, providing health services across numerous communities and 55 First Nations communities. We deliver hospital and community-based healthcare to a population of 300,000. With over 7,000 staff members throughout the region, Northern Health is committed to delivering exceptional health services for Northerners, in collaboration with communities and organizations across Northern British Columbia.
We offer a diverse range of career opportunities in our hospitals, long-term care facilities, public health units, and various offices providing specialized services.
