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Executive Assistant

2 months ago

Montreal, Quebec, Canada TOTEM RECRUITER Full time

Job Summary

TOTEM RECRUITER is seeking a highly organized and detail-oriented Executive Assistant to support a consultant in their daily activities and administrative project management. The ideal candidate will be bilingual, proficient in Microsoft Office, and have excellent writing skills.

Key Responsibilities

  • Manage complex schedules, prioritize tasks, and ensure timely follow-ups

  • Prepare required documentation for various meetings

  • Coordinate internal and external meetings with team members

  • Ensure rigorous follow-up on certain files in collaboration with other assistants

  • Establish and maintain courteous relationships with internal and external partners, ensuring their expectations are met

  • Write, revise, translate, and correct various documents and correspondence

Requirements and Skills

  • Diploma in Administration, Secretariat, or related field

  • Minimum 6 years of experience in similar roles

  • Excellent proficiency in French and English, both spoken and written

  • Proficiency in Microsoft Office Suite

  • Interest in the Montreal business community is an asset

Personal Qualities

  • Excellent organizational skills, ensuring efficient and timely work

  • Observation and attention to detail skills

  • Ability to manage priorities and stress

  • Comfort with technology

  • Excellent adaptability and communication skills

  • Discretion and proactivity

  • Reliability and ability to work effectively under pressure

  • Autonomy, flexibility, and ability to negotiate with multiple stakeholders

  • Customer service-oriented