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Support Services Coordinator

2 months ago

Oakville, Ontario, Canada Ruby Management Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ruby Management Ltd. as an Administrative Coordinator.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the team, ensuring seamless day-to-day operations.
    • Coordinate the flow of information within the team, ensuring timely and accurate communication.
  • Operations Management
    • Direct and control daily operations, ensuring efficient use of resources.
    • Direct staff, providing guidance and support to ensure successful task completion.
  • Customer Service
    • Provide exceptional customer service, responding to electronic enquiries and resolving issues promptly.
    • Compile data, statistics, and other information to support business decisions.
  • Administrative Tasks
    • Open and distribute mail and other materials, maintaining a well-organized workspace.
    • Schedule and confirm appointments, ensuring timely and efficient use of time.
    • Manage contracts, ensuring compliance with company policies and procedures.
    • Manage training and development strategies, supporting staff growth and development.
  • Technical Skills
    • Proficient in Google Docs, MS Excel, MS PowerPoint, MS Windows, and MS Word.
    • Familiarity with information technology, ensuring seamless integration with company systems.
  • Work Environment
    • Ability to work independently, with a high level of autonomy.
    • Tight deadlines, requiring strong time management and organizational skills.
    • Attention to detail, ensuring accuracy and precision in all tasks.
  • Personal Qualities
    • Ability to multitask, prioritizing tasks and managing multiple projects simultaneously.
    • Organized, with a strong attention to detail and ability to maintain a well-organized workspace.
    • Team player, with excellent communication and interpersonal skills.
    • Reliability, accountability, and a strong work ethic.
    Requirements
    • Secondary (high) school graduation certificate.
    • 7 months to less than 1 year of experience, or equivalent experience.
    Language

English.

Work Hours

35 to 40 hours per week.