Event Coordinator
1 month ago
We are seeking a highly organized and enthusiastic individual to support the Institute for Management and Innovation in the execution of high-level, professional events aligned with our mission, vision, and values.
Key Responsibilities- Analyze client needs and make recommendations on event logistics and options.
- Determine logistical details and activities for events and/or programming.
- Liaise with internal and external service providers, vendors, and external guests.
- Disseminate event-related information.
- Maintain information on digital platforms, editing for tone and style.
- Coordinate meeting schedules, agendas, materials, action, and follow-up items and cost estimates.
- Direct the activities of casual staff.
- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum three years of job-related experience in planning, coordinating, and executing small to large-scale events and programming.
- Demonstrated experience in planning, coordinating, and executing small to large-scale professional events, including logistics, floor plans, agendas, engaging with stakeholders, and coordinating menus for diverse groups.
- Demonstrated experience providing front-line customer service to a variety of stakeholders.
- Knowledge, experience, and ability to disseminate information on events, conferences, and programming.
- Excellent interpersonal, customer service, and communication skills with the ability to interact with people in a tactful, polite, professional, and diplomatic way.
- Must have strong computer skills; experience in Word, Excel, PowerPoint, and other related software.
- Strong organizational skills and ability to handle multiple tasks, meet deadlines, and excel in a fast-paced environment characterized by changing priorities.
- Demonstrated superior interpersonal skills and the ability to work collaboratively, build consensus, maintain confidentiality, exhibit sensitivity to the needs and interests of a variety of stakeholders.
- Demonstrated ability to thrive in and contribute to an integrated and collaborative team environment and to apply a positive team approach to working with colleagues.
- Demonstrated superior logistical planning, time management, and problem-solving skills.
- Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.
- Experience and/or education in project management.
The University of Toronto is a world-renowned institution with a rich history of academic excellence and innovation. Our campus is located in the heart of Toronto, one of the most diverse and vibrant cities in the world.
What We OfferWe offer a competitive salary and benefits package, as well as opportunities for professional development and growth. Our team is dedicated to creating a positive and inclusive work environment that values diversity, equity, and inclusion.
How to ApplyTo apply for this position, please submit your application through our online portal. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
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