Administrative Support Specialist

2 weeks ago

Simcoe, Canada The Salvation Army Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Salvation Army. As a key member of our administrative team, you will provide exceptional support to our Corps Officers and staff, ensuring the smooth operation of our office.

Key Responsibilities
  • Administration
    • Provide administrative support to Corps Officers and staff, including drafting and typing correspondence, managing databases, and maintaining accurate records.
    • Perform general office duties such as answering and screening telephone calls, greeting visitors, and processing mail and packages.
    • Assist with scheduling meetings, preparing agendas, and taking minutes as required.
  • Business/Finance
    • Perform various accounting duties, including coding accounts payable invoices, accounts receivable, and handling petty cash.
    • Assist with budgeting and financial reporting, ensuring accurate and timely processing of financial transactions.
  • General
    • Provide exceptional customer service to internal and external stakeholders, responding to inquiries and resolving issues in a timely and professional manner.
    • Assist with purchasing and procurement, ensuring compliance with Salvation Army policies and procedures.
    • Perform other related duties as assigned, including maintaining accurate records, filing documents, and performing administrative tasks as required.
Requirements
  • Completion of a formal post-secondary/college program of one academic year.
  • Minimum of three (3) years of prior related experience, including administrative experience and experience dealing with office equipment and tools.
  • Valid Ontario Class "G" Driver's License, personal vehicle required and insurance, current copy of driver's abstract that is satisfactory to The Salvation Army, in its sole discretion, is required.
  • Proficiency in all Microsoft Office products, including Word, Excel, Publisher, and PowerPoint.
  • Strong written and verbal communication skills, with the ability to work in a consultative, diplomatic, and tactful manner.
  • Ability to work in a fast-paced environment, with proven attention to detail and aptitude for accuracy and thoroughness.
Working Conditions

This is a permanent part-time position based on 20 hours per week. The working environment is typically in the office in generally agreeable conditions. Ability to lift/move 20 lbs. Occasional travel (up to 5%) is associated with this position.

What We Offer

The Salvation Army offers a competitive salary and benefits package, as well as opportunities for professional growth and development. We are committed to creating a diverse and inclusive work environment that values and respects the contributions of all employees.

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