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Office Coordinator

2 months ago

Regina, Saskatchewan, Canada TKO Truck and Trailer Inc. Full time
Position Overview

We are seeking a dedicated **Administrative Assistant** to support our operations at TKO Truck and Trailer Inc. This role is ideal for individuals who thrive in a dynamic environment and possess strong organizational skills.

Work Details
  • Work Term: Temporary
  • Work Language: English
  • Hours: 30 to 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 to less than 7 months
Key Responsibilities
  • Facilitate the flow of information within the team.
  • Oversee and manage daily operations.
  • Guide and motivate staff members.
  • Handle incoming mail and materials efficiently.
  • Organize and plan daily activities.
  • Establish and enforce policies and procedures.
  • Schedule and confirm appointments as needed.
  • Manage telephone communications and relay messages.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data and statistics.
  • Address employee questions and concerns.
  • Order and maintain office supplies inventory.
  • Welcome visitors and direct them appropriately.
  • Type and proofread various documents.
  • Conduct research as required.
  • Perform data entry tasks accurately.
  • Deliver exceptional customer service.
  • Maintain and manage digital databases.
  • Execute basic bookkeeping functions.
  • Provide ongoing support to clients post-sale.
  • Supervise office and volunteer personnel.
Technical Proficiencies
  • Proficient in MS Excel, MS Outlook, and MS Word.
  • Familiarity with database software and social media platforms.
Experience Areas
  • Knowledge in purchasing, procurement, and contracts.
Specialization Areas
  • Expertise in correspondence, reports, records, financial statements, invoices, and payroll services.
Transportation Requirements
  • Must have own transportation and a valid driver's license.
Work Environment
  • Ability to work independently in a fast-paced setting.
  • Capable of handling pressure and repetitive tasks.
  • Attention to detail is essential.
  • Ability to work with minimal supervision.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent written communication skills.
  • Flexibility and sound judgment.
  • Highly organized and a team player.
  • Accurate and client-focused.
  • Reliable with effective time management skills.
  • Adaptable and accountable.
  • Dependable with a commitment to due diligence.
  • Quick learner with a proactive approach.
Screening Questions
  • Are you available for shift or on-call work?
  • Are you currently legally authorized to work in Canada?
  • Do you reside in proximity to the advertised location?
  • Do you have prior experience in this field?
Benefits
  • Dental and health care plans available.
  • Group insurance benefits.
  • Free parking provided.