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Equipment Operations Coordinator

2 months ago

Woodbridge, Ontario, Canada Green Infrastructure Partners Full time
Job Summary

We are seeking a highly organized and detail-oriented Equipment Operations Coordinator to join our team at Green Infrastructure Partners. As an Equipment Operations Coordinator, you will provide administrative support to our Fleet team, ensuring the smooth operation of our equipment and fleet management processes.

Key Responsibilities
  • Invoice Management: Electronic scanning, uploading, receiving, and vouchering invoices in a timely and accurate manner.
  • Equipment Maintenance: Maintaining necessary equipment lists, ensuring up-to-date records and accurate tracking of equipment usage.
  • Inventory Management: Ordering and maintaining fuel card inventory, ensuring adequate supplies and minimizing waste.
  • Reporting and Analytics: Running monthly reports on 407, fuel, equipment, and other relevant metrics to inform business decisions.
  • Work Order Management: Closing work orders in a timely manner, ensuring accurate documentation and follow-up on outstanding issues.
  • Communication and Coordination: Coordinating with the shop supervisor to ensure seamless equipment repairs and maintenance.
  • Employee Onboarding/Offboarding: Updating lists of employee onboards and offboards, ensuring accurate records and minimizing disruptions.
  • Timesheet Management: Daily timesheet entry for shop employees, covering for current employees when necessary.
  • Process Improvement: Documenting and implementing continuous process improvements within the area of responsibility.
  • Special Projects: Participating in special projects and initiatives as required, demonstrating adaptability and a willingness to learn.
Requirements
  • Education: Post-secondary diploma or degree in a relevant field.
  • Software Experience: JD Edwards enterprise software experience is an asset, but not required.
  • Administrative Skills: Strong administrative and clerical data entry background, with a focus on accuracy and attention to detail.
  • Industry Knowledge: Basic understanding of heavy equipment and the construction industry, with a willingness to learn and adapt.
  • Technical Skills: Strong proficiency with Excel to manipulate data and produce various reports as needed.
  • Software Familiarity: Familiarity with GPS tracking solutions software and ability to use it effectively.
  • Soft Skills: Collaborative problem-solving and analytical skills, with a focus on delivering results in a fast-paced environment.
  • Communication: Confident, polished, self-motivated, and has a sharp personality, with excellent communication and interpersonal skills.
  • Time Management: Ability to effectively prioritize and manage multiple competing priorities, with a focus on delivering results.
  • Adaptability: Demonstrate versatility and resourcefulness in overcoming business challenges, with a willingness to learn and adapt.