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Business Operations Assistant

2 months ago

ClarenceRockland, Ontario, Canada HARMONY MOTORS INC Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Harmony Motors Inc. as an Office Coordinator. This is a permanent position working 35 hours per week.

Key Responsibilities
  • Office Administration
    • Develop and implement efficient office procedures and routines to ensure smooth day-to-day operations.
    • Schedule and confirm appointments, meetings, and events.
    • Manage incoming and outgoing correspondence, including emails and letters.
    • Coordinate travel arrangements and itineraries as needed.
  • Communication and Customer Service
    • Provide exceptional customer service to internal and external clients, responding to inquiries and resolving issues in a timely and professional manner.
    • Answer and direct phone calls, and respond to electronic inquiries in a prompt and courteous manner.
  • Data Management and Reporting
    • Compile and analyze data, statistics, and other information to support business decisions.
    • Develop and maintain accurate and up-to-date records, databases, and filing systems.
  • Supply Management and Inventory Control
    • Order and manage office supplies, materials, and equipment to ensure optimal inventory levels.
    • Monitor and maintain inventory levels, reporting any discrepancies or issues to management.
  • Technology and Software
    • Proficiently use MS Excel, MS PowerPoint, MS Windows, and MS Word to perform tasks and create documents.
    • Stay up-to-date with the latest software and technology trends to ensure optimal performance and efficiency.
  • Work Environment and Physical Demands
    • Work in a fast-paced office environment with multiple priorities and deadlines.
    • Perform repetitive tasks and maintain attention to detail in a dynamic and ever-changing environment.
  • Personal Qualities and Skills
    • Flexibility and adaptability in a rapidly changing environment.
    • Excellent organizational and time management skills to prioritize tasks and meet deadlines.
    • Strong communication and interpersonal skills to work effectively with colleagues and clients.
    • Accuracy and attention to detail in all aspects of work.
    • Reliability and dependability in meeting commitments and deadlines.