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Property Administrator Assistant

2 months ago

Calgary, Alberta, Canada BentallGreenOak Full time

Job Summary:

We are seeking a highly organized and detail-oriented Property Administrator Assistant to join our team at BentallGreenOak. As a key member of our operations team, you will provide administrative support to our General Manager and Operations Manager, ensuring the smooth day-to-day operation of our property management activities.

Key Responsibilities:

  • Provide administrative support to the General Manager and Operations Manager, including scheduling, correspondence, and data entry.
  • Manage tenant insurance and sales information, and assist in generating monthly reports.
  • Learn to read and analyze leases, and assist with lease administration, including lease assignments.
  • Process accounts payable, including coding, verifying, and entering invoices, and supporting the head office with timely payments.
  • Coordinate tenant move-ins, move-outs, and tenant welcome packages, and maintain tenant contact information.
  • Manage utility accounts, billing, collection, and reporting.
  • Support vendors/suppliers by setting them up for payment systems and processing payments.
  • Prepare and reconcile monthly Visa transaction statements.
  • Communicate with accounting staff, vendors, suppliers, and contractors to resolve invoice inquiries.
  • Maintain organized filing systems and ensure records for tenants, operations, and general correspondence are up to date.
  • Assist with maintaining tenant and emergency contact lists, keeping the team informed and ready.

Requirements:

  • 1-3 years of related accounts payable experience in the real estate industry or a similar field. Property management experience is an asset.
  • High school diploma, with post-secondary accounting courses or equivalent experience.
  • Strong communication skills, ability to prioritize tasks, manage tight deadlines, and work under pressure. Proficiency in Microsoft Excel and Word. Experience with Yardi is an asset but not required.
  • Enthusiasm, a desire to learn, and a team-oriented mindset.
  • A criminal verification check is required for employment.