Office Administrator
4 weeks ago
We are seeking a highly skilled and organized Office Manager to join our team at Sienna Senior Living. As a key member of our administrative team, you will be responsible for providing exceptional support to our residents, their families, and our staff.
Key Responsibilities- Facilitate the move-in and discharge processes for residents and their families, ensuring the completion and compliance of necessary documents.
- Process annual rent and additional charges to residents' accounts, generate billing, and manage the reconciliation of invoices, payments, and tax documents.
- Assist residents in exploring financial assistance options, including access to power of attorney, public guardian trustee services, and the updating of health card and provincial documents.
- Address and resolve financial inquiries or concerns from residents, their families, and vendors, escalating complex issues to higher management as needed.
- Keep precise records, provide monthly reports, and explain any discrepancies in accounts receivable and payable transactions.
- Oversee a petty cash system and a trust fund for petty cash disbursements.
- Create and manage Purchase Orders and maintain purchase journals.
- Compile and submit bi-weekly payroll reports for timely payroll processing.
- Educated with a diploma in Business Administration, Accounting, or a related discipline.
- Highly skilled in MS Office (Outlook, Excel, Word), with a good understanding of HRIS, Yardi, and PCC systems.
- Possess exceptional organizational skills and meticulous attention to detail, consistently meeting deadlines.
- Demonstrates robust problem-solving abilities.
- Well-versed in payroll processes, including time and attendance systems, and HR practices.
- Knowledgeable about collective agreements and employment legislation related to pay.
Sienna Senior Living is committed to creating an inclusive environment where all team members and residents feel like they belong. We seek applicants with diverse backgrounds and have a wide range of abilities. Sienna provides an accessible candidate experience.
You must successfully pass a Vulnerable Sector Check and/or Criminal Record Check applicable to the appropriate province.
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