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Bilingual Legal Administrative Assistant

2 months ago

Ottawa, Ontario, Canada Lrostaffing Full time
About the Opportunity

Lrostaffing is seeking a highly skilled and experienced Bilingual Legal Administrative Assistant to join our team on a full-time, permanent basis. Our client is a reputable international law firm based in downtown Ottawa, and we are looking for a fluently bilingual individual to support their advocacy group.

Key Responsibilities:

  1. Organize and expedite the flow of work through the professional's practice, initiating follow-up actions as necessary.
  2. Provide proactive day-to-day support to the professional's practice.
  3. Prepare accurate and professional legal documents and correspondence with minimal direction.
  4. Transcribe and type legal documents and correspondence.
  5. Liaise between the legal professionals and various internal and external individuals and clients.
  6. Manage the professional's calendar, including travel arrangements.
  7. Prepare expense reports.
  8. Prepare and organize meeting and briefing materials for the professional.
  9. Prepare litigation documents, including Books of Authorities and Compendium of Argument.
  10. Support the practice group in monitoring billing matters and undertaking administrative tasks.

Requirements:

  1. Relevant post-secondary education (such as Administrative Assistant or Legal Administrative Assistant Diploma) coupled with a minimum of three years of experience in a legal environment. Experience in litigation is an asset.
  2. Bilingualism (French/English) is required.
  3. Knowledge of the Quebec court system is required.
  4. Proficiency in Microsoft Office Suite.
  5. Knowledge of litigation management programs is an asset.
  6. Ability to multitask in a fast-paced environment.
  7. Effective communication skills to interact with Firm members and clients.
  8. Capacity to work independently and as part of a team.
  9. Strong written, oral, and verbal communication skills in both English and French.
  10. Strong organization and time management skills.

What We Offer:

Salary will depend on experience. Benefits and a hybrid work option will be provided.