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Receptionist

2 months ago

Vancouver, British Columbia, Canada Jewish Federation Full time
About Us

We are a Canadian Nonprofit Employer of Choice, proud of our strong reputation for excellence. Our work environment is community-oriented, warm, and inclusive, where appreciation is embedded in our culture and staff feel valued for their contributions.

Job Summary

We are seeking a skilled Receptionist to join our team. The successful candidate will be responsible for performing a variety of reception and clerical duties, including operating the switchboard, receiving visitors, and providing routine information.

Key Responsibilities
  • Operate the switchboard and receive and transfer incoming calls
  • Page staff or other parties as required or transmit messages
  • Respond to enquiries, receive visitors, and direct to appropriate areas
  • Provide standard information on facility and residents in accordance with facility policies
  • Type a variety of documents, including memoranda, reports, and articles
  • Prepare donor acknowledgement cards as requested by the Foundation
  • Sort, record, and distribute incoming mail and process outgoing mail
  • Initiate established communication procedures in the event of fire or other emergencies
  • Record resident admissions, transfers, and discharges on designated forms and distribute information as per established guidelines
  • Provide tickets, such as guest meal tickets, High-Holiday tickets, and HandiDart tickets, when requested
  • Coordinate bookings of meeting rooms as requested
  • Contact staff, residents' families, and non-staff regarding scheduled meetings or other matters as required
  • Accept calls from nursing staff regarding illness and absence from work and communicate information to the In-Charge Nurse
  • Call in relief staff according to instruction and pre-determined guidelines
  • Deliver mail, flowers, meal trays, or other items to residents as required
Requirements

We require a Grade 12 education and a Medical Office Assistant certificate. Two years of recent related experience or an equivalent combination of education, training, and experience are also necessary.

Knowledge, Skills, and Abilities
  • Ability to type at 45 w.p.m.
  • Ability to communicate effectively, verbally and in writing
  • Ability to deal with others effectively
  • Ability to organize work
  • Ability to operate related equipment
  • Physical ability to carry out duties of the position
Hourly Wage

$27.56

Work Environment

Our 2 reception desks are open 7 days a week.