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Administrative Coordinator

2 months ago

Winnipeg, Manitoba, Canada ANM Transport Inc Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ANM Transport Inc. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Meeting and Minute-Taking: Record and prepare minutes of meetings, seminars, and conferences, ensuring accurate and timely documentation.
  • Office Procedures and Routines: Determine and establish office procedures and routines to optimize efficiency and productivity.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring seamless coordination and communication.
  • Communication and Customer Service: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decision-making and operations.
  • Senior Management Support: Provide administrative support to senior management, including preparing reports, presentations, and other materials.
  • Supply Chain Management: Order office supplies and maintain inventory levels to ensure a well-stocked and efficient office environment.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Front Desk Reception: Greet people, direct them to contacts or service areas, and provide general information about the company.
  • Data Entry and Bookkeeping: Perform data entry and basic bookkeeping tasks to support financial operations.
  • Work Environment: Work in a fast-paced office environment, with a 30-hour workweek, and a focus on delivering exceptional customer service.
Requirements
  • Education: College or CEGEP diploma.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: English language proficiency.