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Office Coordinator

2 months ago

Surrey, British Columbia, Canada Super 5 Blinds and Window Fashions Inc Full time
Position Overview

The role of the Administrative Assistant at Super 5 Blinds and Window Fashions Inc is crucial for ensuring smooth operations within the organization. This position involves a variety of administrative tasks that support the daily functions of the business.

Key Responsibilities
  • Staff Management: Direct and supervise staff members to ensure efficient workflow.
  • Communication: Open, sort, and distribute incoming mail and other materials.
  • Operational Planning: Organize and plan daily operations to enhance productivity.
  • Training: Provide training and guidance to new staff members.
  • Meeting Coordination: Record and prepare minutes for meetings, seminars, and conferences.
  • Recruitment: Develop and implement effective recruitment strategies.
  • Appointment Scheduling: Schedule and confirm appointments as necessary.
  • Contract Management: Oversee and manage contracts.
  • Telephone Management: Answer and relay telephone calls and messages efficiently.
  • Client Support: Address electronic inquiries and respond to employee questions and complaints.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Negotiation: Negotiate collective agreements on behalf of the organization.
  • Reception Duties: Greet visitors and direct them to appropriate contacts or service areas.
  • Information Management: Set up and maintain both manual and computerized filing systems.
  • Post-Sale Support: Consult with clients after sales to provide ongoing support.
Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year in a similar role.
Work Environment
  • Employment Type: Permanent position.
  • Language: English.
  • Work Hours: 40 hours per week.
Personal Attributes
  • Strong oral and written communication skills.
  • Flexibility and adaptability in a dynamic work environment.
  • Excellent judgment and organizational skills.
  • Ability to work collaboratively as a team player.
  • Client-focused approach to service delivery.