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Administrative Coordinator

1 month ago

Edmonton, Alberta, Canada HOPE IMMIGRATION AND CONSULTANCY INC Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HOPE IMMIGRATION AND CONSULTANCY INC. As an Administrative Assistant, you will provide administrative support to our staff and clients, ensuring the smooth operation of our office.

Key Responsibilities:
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and efficient communication with clients and staff.
  • Communication and Reception: Answer telephone calls, relay messages, and respond to emails in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decisions and operations.
  • Reporting and Documentation: Prepare and maintain accurate records, reports, and documents, ensuring compliance with company policies and procedures.
  • Supply Management: Order office supplies and maintain inventory levels to ensure efficient operations.
  • Information Management: Set up and maintain manual and computerized information filing systems, ensuring easy access to information.
  • Correspondence and Documents: Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
Requirements:
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in an administrative role.
  • Skills: MS Windows, MS Word, MS Office, ability to work independently, attention to detail, and ability to multitask.
Work Environment:

We offer a welcoming work environment that values diversity, inclusivity, and cultural competency. As an Administrative Assistant, you will have the opportunity to work with a dynamic team and contribute to the success of our organization.

Language:

The primary language of work is English, and the work schedule is 40 hours per week.