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Project Management Specialist

3 months ago

Halifax, Nova Scotia, Canada Dillon Consulting Full time

Key Responsibilities

Daily Activities Overview

Project Coordination and Management

  • Assist Project Managers in overseeing the complete life-cycle of engineering design and construction initiatives, which includes the development, monitoring, and execution of project plans, reports, proposals, contracts, and electronic project setup and maintenance.
  • Support design tasks (CADD design) related to transportation and municipal infrastructure, integrating elements such as water supply, sewage systems, roadways, land development site servicing, drainage, and waste management.
  • Aid in drafting agreements and scope modifications for clients and sub-consultants/sub-contractors utilizing standard templates, while coordinating the contract review and approval workflow.
  • Provide assistance with general accounting functions, including invoice processing, accounts payable, expense claims, database management, and project closure activities.
  • Monitor, verify, and process invoices from sub-consultants/sub-contractors.
  • Support project managers in maintaining document control systems among clients, consultants, and contractors, including tracking Requests for Information (RFIs), organizing project team meetings, and facilitating technical team responses.
  • Deliver tailored project support to address specific project needs as required, such as:
  • Attending project meetings to document and distribute minutes, engaging in client discussions, and coordinating with various departments within client organizations.
  • Provide construction contract administration assistance, which encompasses procurement, payment certifications, change orders, reporting, and document management.
  • Coordinate detailed arrangements for project meetings, public engagement sessions, or workshops, including venue selection, catering, display materials, and on-site event support.
  • Assist in the creation of project documentation (letters, memos, forms, specifications), including planning and maintaining schedules, compiling contributions from multiple authors, incorporating tables/graphs/graphics, and coordinating quality and risk assessments.

Professional Development

  • Dedicate yourself to continuous learning and professional growth.
  • Enhance Dillon's corporate presence through active involvement in professional associations and committees.

Required Qualifications

Skills for Success

  • Minimum of 5 years of experience in project administration, project coordination, or construction management, preferably with an engineering background.
  • Post-secondary education in business administration or project management is advantageous.

Additional Experience

  • Familiarity with basic accounting principles and financial functions.
  • Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
  • Strong attention to detail and accuracy, ensuring high-quality deliverables.
  • Excellent verbal and written communication skills.
  • Effective time management skills with the ability to prioritize tasks to meet tight deadlines and adapt to changing workloads.
  • Strong interpersonal skills and a positive, proactive attitude.
  • Capability to devise innovative solutions when faced with unexpected challenges.
  • Experience with MS Project is a plus.
  • Background in a professional services consulting firm (engineering/environmental/planning) is beneficial.

Why Choose Dillon Consulting

Dillon Consulting is driven by a team of skilled professionals who are passionate about impactful projects and committed to delivering exceptional results. We prioritize staying at the forefront of technology and innovation, fostering an environment for continuous growth and development.

Our core values include:

  • Reliability: Building trust through actions.
  • Achievement: Committing to meet targets.
  • Continuous Development: Embracing learning and adaptation.
  • Creativity: Exploring new possibilities.
  • Courage: Tackling important challenges, especially when difficult.
  • Inclusiveness: Fostering a sense of belonging and valuing diversity.

We also offer:

  • Employee Share Purchase Plan - Dillon is 100% employee-owned, with share ownership available to all full-time regular employees.
  • Competitive Compensation Package
  • Comprehensive health benefits.
  • Generous retirement savings plan.
  • Student loan repayment assistance with employer matching contributions.
  • Flexible Work Hours and Remote Options - We value our employees and understand that work arrangements can vary based on personal and business needs.
  • Learning and Development Opportunities - We emphasize the growth of knowledge and skills through performance and roles, fostering a culture of continuous improvement.
  • Focus on Innovation - We encourage our team to reflect on and question current practices, seeking forward-looking solutions.
  • Employee and Family Assistance Program (EFAP) - A variety of tools and resources are available to support employee well-being.
  • Wellness Subsidy - Employees can utilize a wellness subsidy for various health and wellness-related activities.