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Office and Financial Operations Coordinator

3 months ago

Red Deer, Alberta, Canada Red Deer River Watershed Alliance Society Full time

The Red Deer River Watershed Alliance (RDRWA) serves as the designated Watershed Planning Advisory Council for the Red Deer River Basin. This organization operates as a science-driven, not-for-profit entity, governed by a diverse board of stakeholders. Our mission encompasses conducting watershed condition assessments, revising our integrated watershed management strategy, and advocating for watershed health through educational initiatives and collaborative outreach.

This role is pivotal in facilitating the daily office and financial operations of the RDRWA society. Reporting directly to the Executive Director, this position plays a crucial role in managing the administrative and financial aspects of the organization.

Key Responsibilities:
  1. Support daily office operations:
    • Draft, edit, and format various documents, including board minutes and grant reports.
    • Organize and maintain filing systems for financial records, office documents, and policy materials.
    • Assist in coordinating arrangements for core events, such as catering and venue selection.
    • Respond to general inquiries related to office operations.
    • Manage office supplies and software contracts.
  2. Assist the Executive Director with organizational duties:
    • Monitor and uphold legal and operational standards, including society bylaws and official records.
    • Maintain the official membership roster and communicate key organizational updates to members.
    • Prepare materials for board meetings and the annual general meeting.
  3. Provide financial management support:
    • Process invoices and charity donation receipts, ensuring compliance with charity regulations.
    • Oversee the annual stakeholder funding contribution program.
    • Depending on qualifications, responsibilities may include payroll administration and management, along with preparing monthly financial reports.
Qualifications:
  • 3-5 years of relevant experience in nonprofit financial management.
  • Undergraduate degree in business administration, commerce, or accounting is preferred.
  • Familiarity with nonprofit regulations regarding charitable and society status is desirable.
  • Knowledge of human resources and payroll processes, including applicable labor laws.
  • Proficiency in computerized accounting systems and reporting.
  • Advanced skills in Microsoft Office Suite, particularly Word, Excel, and Outlook.
  • Strong interpersonal and communication abilities.
  • Detail-oriented and a collaborative team player.
  • Well-organized with the ability to manage multiple tasks effectively.
  • Adaptable and innovative in improving internal processes.
  • A valid driver's license is required, with the ability to travel occasionally for events.

If this position aligns with your skills and experience, we encourage you to submit your application. We appreciate all applicants; however, only those selected for an interview will be contacted.

Job Types:

Part-time, Permanent

Expected hours:

21 – 28 hours per week

Benefits:
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Paid time off
  • RRSP matching
Language Requirements:
  • French language skills are not required.
Schedule:
  • Monday to Friday
Education:
  • Bachelor's Degree is preferred.
Experience:
  • Financial controller experience: 1 year (preferred)
  • Office administration experience: 2 years (required)
Language:
  • English proficiency is required.

Work Location: In-person